Kimball, Tirey & St. John LLP · 9 hours ago
Administrative Assistant
San Diego, CA
Full-time
Hybrid
New Grad, Entry Level
$23/hr - $28/hrKimball, Tirey & St. John LLP is an established real estate law firm with offices across California. They are seeking an Administrative Assistant in their Education Department to provide clerical and administrative support for the firm’s education programs, including managing registrations, communications, and recordkeeping.
EducationLegalReal Estate
Responsibilities
Register attendees for live trainings and webinars
Send webinar instructions, reminders, and handout materials using established templates
Distribute webinar materials and follow up on undeliverable communications
Provide basic technical assistance related to webinar access and navigation and escalate technical issues as needed
Prepare webinar attendance reports and preliminary certificate qualification lists for review
Issue certificates in accordance with established procedures
Register webinar attendees and process registration requests received via email
Set up training and webinar matters or sub-matters in ProLaw using established templates
Track and input webinar registrations in ProLaw and attach related correspondence to matters
Provide administrative support for MCLE webinars, including tracking registration codes and certificates in accordance with procedures
Enroll users in online courses and confirm access
Provide basic assistance related to course logins, navigation, and progress issues and escalate non-routine issues
Assist with LearnUpon user access, including login support and password resets
Track and process course extension requests in accordance with established guidelines
Issue course completion certificates upon request and in accordance with procedures
Process orders for recorded webinars and publications
Assist with invoicing and billing documentation under supervision and using templates
Support annual online course license renewal invoicing
Open matters in ProLaw and assist with billing workflows as directed
Maintain accurate records and documentation related to education activities
Assist with organizing and maintaining shared education files and document repositories
Use and maintain department templates, guides, and procedural documentation
Other administrative duties as assigned
Qualification
Required
High school diploma or equivalent
Previous administrative experience in an office environment required
Strong organizational skills, attention to detail and ability to multi-task
Excellent customer service and communication skills
Experience with full Microsoft Office Suite, One Drive, NetDocs
Knowledge of basic office equipment and procedures (copiers, fax machine, scanner, alphabetizing, filing, etc.)
Demonstrated ability to take initiative and ownership of assigned duties
Preferred
Knowledge of ProLaw, LearnUpon or Articulate
Benefits
Medical
Dental
Vision
Life
Disability insurance
401(k)
Paid vacation
Sick time
Company
Kimball, Tirey & St. John LLP
Kimball, Tirey & St. John LLP provides exceptional legal representation in a wide range of business and real estate matters.
Founded in 1977
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Brian Stevens
Chief Operating Officer
Brittany McClintick
Partner
Company data provided by crunchbase