NEOGOV · 10 hours ago
Interim Healthcare Management & Leadership (HCML) and Radiation & Imaging Sciences (RAIS) Program Manager
Bellevue, WA
Full-time
Onsite
Mid Level
$79K/yr - $114K/yr
3+ years expBellevue College is a vibrant, student-centered institution located just 10 miles east of Seattle. They are seeking an Interim Program Manager to support the delivery of instruction and student success by managing student guidance, recruitment, and operations of specific programs within the Health Sciences, Education & Wellness Institute. The role involves collaborating with program chairs, monitoring program enrollments, and advising on fiscal-related decisions.
GovTechHuman ResourcesInformation TechnologySoftware
No H1B
Responsibilities
Collaborate with Dean and Program Chair(s) to develop annual marketing and recruitment plans for each program
Create, develop, compile and write communications and promotional literature for distribution via marketing materials (i.e. flyers, posters, brochures, etc.)
Manage and maintain programs' social media platforms (i.e. Facebook, Twitter, LinkedIn, etc.) according to college and division standards
Collaborate with Institutional Advancement office to create digital and print materials that are in line with Bellevue College branding and college policies
Work to create and develop methods of advertising and community outreach based on target audience of each program
Collaborate with other campus departments to organize events and disseminate information about programs
Participate in Campus outreach events (i.e., BC Discovery Day, Open House, Exploring Pathways, Transfer Fair, etc)
Guide prospective and current students by providing them with accurate information regarding each program, admission process, registration procedures, prerequisites, financial aid, and student services
Meet with students in person via phone, online, scheduled or drop-in appointments and respond to student emails
Create, maintain and update educational plans for current students in TargetX
Coordinate with Evaluations on course substitutions, non-traditional credit forms, transfer credit reviews and graduation applications (referencing Academic Advisement Reports to confirm)
Compile and review information session content for accuracy (virtual and/or in-person)
Facilitate regular information sessions (if applicable)
Assist students in navigating various HSEWI programs, Division and campus policies and procedures
Coordinate with Enrollment services department when necessary to assist students with general college admission process
Prepare and process program applications based on the number of admit cycles determined by each program (Healthcare Management & Leadership ' 2 per year, Radiation & Imaging Sciences ' 2 per year; Both programs admit cycles run Winter through Summer and Fall through Winter)
Compile and review files with required documentation for accepted students - specifics vary by program
Set up each cohort application in application system, manage scoring and assignments for each application cycle
Communicate program requirements and admissions decisions to all applicants. Respond to questions about why their applications were denied. Meet with applicants who were not accepted to review and improve future applications or arrange application review with program faculty as appropriate
Unofficially evaluate transcripts for program applicants and score GPAs in application system (if applicable)
Coordinate with evaluations department when necessary to assist in credit review process
Submit accepted students to Enrollment Services, Evaluations, and Financial Aid on a cyclical basis
Organize, schedule and facilitate new student orientations
Analyze student enrollment activities
Notify Program Chairs & Dean when enrollments are not meeting target and make recommendations for class cancelations as needed. Based on analysis quarterly budget reports
Verify class rosters for billing related to enrollments (i.e. Medical Liability, etc.)
Monitor student retention and report to the Program Chair/Director as necessary
Submit lists of enrolled/dropped students to Student Services departments
Analyze student enrollment fluctuations
Create and distribute class permission codes (when necessary)
Provide Work-Based Learning Coordinator with enrollment information and assistance with tracking student completion of requirements
Collaborate with other programs to monitor enrollment for Shared Course enrollments. (300-level gen eds, HCML shared courses)
Manage document management system (i.e. SharePoint, MS Teams) for each program, inclusive of maintaining access through permission groups
Collect quarterly forms for retention - File forms according to College/Division/Program procedure (acceptance forms etc.)
Manage and maintain program's website in content management system (i.e. WordPress) in collaboration with other imaging Program Managers and according to division standards
Keep each program website up to date with information about the program, admission process, prerequisites and links to Bellevue College financial aid, student services and other useful information/tools for students
Run various queries and reports in PeopleSoft and TargetX systems
Run and analyze quarterly budget reports to review revenue generated by FTEs and Fees (Digital Materials, Books, Medical Liability)
Advise Program Chairs on fiscal-related decisions (i.e. class cancelations, equipment purchases, adjusting class fees)
Compile, analyze, and distribute program and general student data that is used for reports, program planning, assessing effectiveness, enrollment projections and state reporting; coordinate with Enrollment Services and Effectiveness and Strategic Planning as needed
Create, update, and distribute program surveys as needed
Disaggregate data from closed surveys and post to document management system
Collect data for accreditation reports (if applicable)
Collaborate with the Work-Based Learning Clinical Coordinator to provide data and assist with moving students through the process
Follow campus procedures to organize program related meetings/events (campus catering, meals with meetings, Advisory Committee policies, etc.)
Schedule and coordinate meeting times and locations
Compile and distribute meeting agenda and presentation materials
Record and distribute meeting minutes and administer reporting for advisory committee meetings
Organize other special events (Graduation event, Capstone Presentations, etc.)
Perform other duties as assigned
Qualification
Required
Bachelor's degree or equivalent combination of relevant educational and work experience may be substituted for the educational requirement on a year-for-year basis
Three (3) years of experience providing customer service to the public/special groups/clients
Experience managing, analyzing data and applying in various procedures using tools such as Excel, SharePoint, databases, and/or surveys
Experience recruiting, marketing and managing websites using client relation management (CRM), email campaign and/or website management tools
Effective written and verbal communication skills
Experience building constructive relationships with students and peers characterized by a high level of acceptance, cooperation and mutual regard
Creative problem-solving skills while staying within the parameters of good practice; generates unique, workable, and useful solutions to difficult problems; actively contributes to a work environment that embraces diversity and diverse perspectives to enhance the attainment of organizational goals
Actively contributes to a work environment that embraces diversity and diverse perspectives to enhance the attainment of organizational goals
Must be able to work an occasional alternate schedule, such as evenings or weekend
Preferred
Experience working in Project/Program management
Experience working in Higher Education in a student facing position
Experience analyzing fiscal data and presenting recommendations to various stakeholders
Experience using ctcLink (PeopleSoft)
Experience using TargetX (Salesforce)
Benefits
Multiple medical, dental, life and disability coverage choices for employees and dependents
Choices of retirement and deferred compensation plans
Paid holidays, sick, and vacation plans
Transit program
Reduced tuition
Employee discounts and memberships
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
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