Children & Families First · 2 months ago
Program Administrative Support Specialist
Georgetown,DE,US
Full-time
Hybrid
Entry Level
2+ years expChildren & Families First is seeking a Program Administrative Support Specialist to provide advanced level administrative support for their Nurse Home Visitor Program. The role involves managing data sets, creating and managing Excel spreadsheets, generating reports, maintaining community referral sources, and ensuring accurate data entry while establishing professional relationships within the agency and community.
Non ProfitSocialSocial Assistance
Responsibilities
Provide administrative support for assigned program
Assist with documentation and management of data sets
Create and manage Excel spreadsheets
Extract data for reports including productivity reports and summarization reports
Maintain community referral sources
Compile statistical information for special reports
Conduct referral follow ups and related communications
Prepare and copy correspondence, records, and reports as assigned
Correspond by approved methods with referrals and clients regarding services
Record and distribute meeting minutes as assigned
Order and maintain supplies as required
Submit check requisitions and/or gift card requests as needed
Maintain files and records, quality review for accuracy and completeness
Timely and accurate data entry into data collection and documentation systems as needed
Establish and maintain professional relationships within the agency and community
Maintain agency standards regarding confidentiality and quality
Attend community meetings and assist with program outreach as assigned
Serve on staff committees as assigned and/or approved
Qualification
Required
High school diploma or general education degree (GED); minimum of two years previous secretarial experience and/or training; or equivalent combination of education and experience
Ability to manage and analyze program data
Ability to write summaries of program activities, operations for reports
Advanced working knowledge of Microsoft Office and Outlook
Advanced Excel skills
Accurate typing and/or word processing skills
Previous experience with office equipment (computers, fax, calculator, photocopier, voice mail, telephones, etc.)
Knowledge of record keeping, filing, and general office procedures
Good telephone skills
Ability to work independently and accurately
Ability to respond appropriately to the cultural differences present among the agency's service population
Strong organizational and time management skills
Possess a valid driver's license with a safe driving history and reliable transportation
Preferred
AA degree in business/admin support functions desirable
Previous experience with Apricot data system, desirable
Benefits
Health, Dental and Vision Insurance
Vacation, Sick and Holiday Pay
Tuition Assistance and other education benefits.
401 (k) with matching
Life Insurance
EAP Service and other wellness programs.
Company
Children & Families First
Children & Families First is a non-profit social services agency.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kirsten Olson
Chief Executive Officer
Dr. Julius Mullen, Ed.D., LPCMH (he/him)
Chief Inclusion Officer
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