PANGEATWO · 3 hours ago
Property Management Administrative Assistant
Birmingham, AL
Full-time
Onsite
New Grad, Entry Level
$55K/yr - $60K/yrPANGEATWO is a dynamic and growing firm based in Birmingham, AL, seeking a Property Management Administrative Assistant. This entry-level position is designed for individuals eager to learn the property management industry, providing high-level administrative support to property managers and assisting with various operational tasks.
ConsultingHuman ResourcesInformation TechnologySmall and Medium BusinessesStaffing Agency
Responsibilities
Provide high-level administrative support to multiple property managers and the broader management department
Manage and organize digital property files, ensuring all documentation is accurately categorized during day-to-day operations and property transitions
Update and maintain accurate tenant contact information and notice addresses at the corporate level
Coordinate maintenance work orders through management software, including submission and follow-up
Assist Property Managers in building and maintaining strong professional relationships with tenants
Help resolve property maintenance issues by coordinating with on-site staff and vendors
Contribute to the preparation of monthly and quarterly financial variance reports for ownership
Assist in fiscal activities, including budget development and adherence
Code departmental invoices for manager approval and track property-related expenses
Draft service contracts and manage monthly demand or default notices in coordination with lease administration
Schedule annual property inspections and assist with the capital expenditure process
Facilitate tenant move-ins and move-outs, including vacancy preparation and onboarding new assignments
Solicit and organize vendor bids for property projects and complete recommendation forms
Manage tenant billbacks for utilities and maintenance services like HVAC and roofing
Track and ensure insurance compliance for all assigned vendors and tenants
Process and distribute property-related mail and correspondence to the appropriate team members
Qualification
Required
Four-year college degree is preferred
Excellent interpersonal and verbal communication skills with a professional personality
High proficiency in Microsoft Office Suite, specifically Word, Excel, and Outlook
Strong organizational skills and the ability to adapt quickly in a fast-moving office environment
High technological aptitude with the ability to learn property management software quickly
Analytical mindset with strong problem-solving capabilities
A stable professional background (candidates with a history of long-term tenures are preferred)
A 'thick skin' and the confidence to interact effectively with contractors, owners, and vendors
A genuine interest in the real estate industry and a desire for long-term career growth
Ability to handle occasional overnight travel if required for property visits
Company
PANGEATWO
We are PangeaTwo, an executive search, consulting, and staffing firm, who have chosen a different path than the well-traveled roads of our industry.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jody Jones
Chief Executive Officer
Company data provided by crunchbase