alliantgroup · 2 hours ago
Executive Assistant
Houston, TX
Full-time
Onsite
Senior Level
5+ years expalliantgroup is a premier consulting and technology firm focused on providing solutions to help businesses transform and thrive. The Executive Assistant will provide high-level, confidential administrative support to the Global Vice President of People Experience, acting as a liaison between the VP and various stakeholders while managing sensitive HR matters and project coordination.
AccountingFinancial ServicesManagement Consulting
Responsibilities
Proactively manage and maintain the VP’s dynamic calendar, prioritizing inquiries and meeting requests based on strategic business goals and urgency, while skillfully resolving scheduling conflicts across multiple time zones
Serve as the primary point of contact, screening and routing internal and external communications (email, phone, correspondence). Draft, proofread, and edit high-quality professional correspondence, reports, and presentations on behalf of the VP
Coordinate all aspects of domestic and international travel logistics (flights, accommodations, ground transportation, detailed itineraries) and efficiently process and reconcile expense reports
Organize, coordinate, and ensure the seamless execution of Executive Committee, Board, and People Experience Leadership Team meetings, including preparing and distributing pre-read materials, defining agendas, arranging catering/logistics, and accurately documenting key decisions and action items
Support the business needs of the team reporting to the VP
Handle highly sensitive and confidential matters related to executive compensation, organizational design, labor relations, employee relations issues, and performance reviews with impeccable discretion and integrity
Assist the VP in preparing materials for the Board of Directors and various governance committees, ensuring all documentation is accurate and compliant with relevant regulations
Manage administrative components of critical HR projects, such as annual talent reviews, succession planning processes, and large-scale HR technology implementations (e.g. Workday enhancements). This includes data collection, report generation, and tracking project milestones
Establish and maintain robust electronic and manual filing systems to ensure quick and confidential access to critical documents, policies, and historical records
Facilitate smooth communication and collaboration between the VP’s office and the various departments within People Experience and cross functional groups
Assist in maintaining current and accurate organizational charts and reporting structures
Coordinate Birthday/Anniversary celebrations as well as team lunches/dinners
Coordinate setting up workstations for newly hired People Experience team members; ensure work areas are clean/ready and have all applicable office equipment (monitors, office supplies, etc.)
Ensure the People Experience department area remains clean and professional in appearance, especially when client sponsored events are occurring in the building
Lead the People Experience team in office-related competitions
Ensure meeting rooms are prepared with supplies and technology is properly working; partner with IT to resolve IT issues in a timely manner
Order supplies for the team as needed
Qualification
Required
Proven ability to handle highly confidential and sensitive information with absolute integrity and professionalism
Advanced proficiency in Microsoft Office Suite. Prior experience with Workday is a plus
Exceptional written and verbal communications skills, including the ability to draft executive-level correspondence and synthesize complex information into clear, concise reports
Superior organizational skills with a meticulous attention to detail and a demonstrated ability to manage and triage multiple competing priorities under tight deadlines
A proactive, solutions-oriented mindset with the ability to anticipate needs, foresee potential conflicts, and solve complex problems independently
Ability to work collaboratively in a fast-paced environment
High sense of urgency with the ability to meet deadlines and changing priorities
Receptiveness to performance feedback within a team environment is essential
Preferred
Preferred bachelor's degree in business administration, Human Resources, or related field
Preferred 5-7 years of experience supporting a C-Suite or Executive Level Officer, preferably within a large, global organization. Prior experience in Human Resources, Legal, or Finance is highly desirable
Preferred working knowledge of core HR processes and terminology (Talent Acquisition, Total Rewards, Performance Management)
Preferred candidate should reside or relocate to Houston
Benefits
100% employer paid medical /dental premiums for single coverage for certain options
401(k) matching
PTO
Company provided life insurance and disability
Onsite gym and group exercise classes
Paid covered parking
Daily allowance for onsite café and Starbucks
And more!
Company
alliantgroup
alliantgroup is the nation's leading tax specialty services provider. alliantgroup helps businesses stay competitive and grow!
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2013-12-31Acquired
2008-01-01Series Unknown
Leadership Team
Dhaval Jadav
CEO
Shane Frank
CRO/Co-Founder
Recent News
Company data provided by crunchbase