Elk Grove Unified School District · 4 hours ago
Elementary School Secretary (Marion Mix Elementary School)
Elk Grove, CA
Full-time
Onsite
Mid Level
4+ years expElk Grove Unified School District is the fourth-largest school district in California, covering a vast area with numerous educational institutions. They are seeking an Elementary School Secretary to provide secretarial and clerical support to the Principal, ensuring efficient office operations and effective communication between the school and the community.
EducationSecondary Education
Responsibilities
Provide varied and responsible secretarial and clerical support services to relieve the Principal of administrative and clerical detail at an elementary school; compose independently or from oral instruction, letters requesting or providing information or dealing with routine matters
Coordinate flow of communications between parents, students and the public; respond to inquiries and provide information to teachers, students and the public
Assist with disciplinary activities; monitor detained students with discipline problems; process student suspensions; assure the safety and supervision of students before and after school; perform student health care functions, administer first aid
Prepare for new school year; coordinate and oversee student registration activities; assist with student classroom placement; assure overflow students are transferred to appropriate schools
Compile information and prepare and maintain a wide variety of data, records and reports according to established procedures and time lines; establish and maintain filing systems; prepare a variety of documents including forms, flyers, schedules, newsletters and handbooks
Maintain a variety of calendars for the Principal and Vice Principal; schedule and coordinate use of school facilities; arrange travel reservations and prepare related documents
Perform receptionist duties; initiate and answer telephone calls; screen and route calls; provide information and assistance to callers; receive and distribute messages to appropriate personnel; receive, open, sort, screen and distribute incoming mail; distribute campus keys
Maintain staff time records; prepare staff attendance reports; reserve substitutes for absent personnel; maintain personnel files; type employee evaluations; maintain a variety of records related to student testing
Monitor inventory levels of school supplies and textbooks, ordering replacements as necessary; distribute and collect textbooks; assure students are billed for damage to textbooks; communicate repair and maintenance issues to appropriate personnel
Prepare, maintain and process financial records related to the assignment; record expenditures and assist in monitoring assigned budgets; maintain and reconcile school checkbook and petty cash account; process, audit and arrange for payment of school invoices; process returned checks; perform bank deposit activities
Contact parents and guardians to clear student absences; prepare Average Daily Attendance reports as assigned by position
Operate a variety of office equipment including a fax machine, copier and a computer and assigned software
Coordinate and participate in school fundraising activities
Perform related duties as assigned
Qualification
Required
Graduation from high school
Four years of secretarial experience involving frequent public contact
Valid American Red Cross First Aid Certificate
Valid CPR Certificate issued by the American Red Cross or other authorized agency
Two (2) Letters of Recommendation (Letters must be signed)
Resume
Typing Certificate (Must attach a certificate verifying typing speed of 35 (net) words per minute on a 5 minute timed test at the time the application is submitted)
Company
Elk Grove Unified School District
The Elk Grove Unified School District will provide a learning community that challenges ALL students to realize their greatest potential.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$0.01MKey Investors
United States-Japan Foundation
2024-03-12Grant· $0.01M
Leadership Team
Steve Mate
Chief Technology Officer
Amari Watkins
Chief Financial Officer
Recent News
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