Fort Wayne Community Schools · 2 hours ago
Blackhawk | 8hr Secretary/Registrar | School Year
Fort Wayne, IN
Full-time
Onsite
Mid Level
3+ years expFort Wayne Community Schools is seeking a Secretary/Registrar to perform a variety of clerical and secretarial duties to support administrators and ensure smooth office operations. The role involves coordinating communications, managing student records, and providing assistance to visitors and staff.
EducationHigher EducationTraining
Responsibilities
Provide secretarial support services for one or more administrators; assist in assuring smooth and efficient office operations; compose and type, independently or from oral instructions, note or rough draft, a variety of correspondence and other materials; review and proofread a variety of documents; duplicate, assemble, distribute, collect and verify accuracy and completeness of various documents
Coordinate flow of communications and information; initiate, receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences, meetings, projects and other activities; sort and distribute incoming mail, packages and materials as required; contact others to request documents as needed; prepare outgoing mail and materials for distribution
Receive visitors, including administrators, staff and the public; provide assistance or direct to appropriate staff; respond to inquiries and provide assistance concerning operations, activities, time lines, policies and procedures related to assigned functions
Compile information and prepare and maintain a variety of records, logs and reports related to assigned programs, services and activities; plan, produce and distribute student schedules, progress reports, interim grade cards and permanent grade reports
Enroll students and request records from all previous schools; establish and maintain Student Records filing systems; create and update current student transcripts; update all parent/guardian/contact information and fulfill their requests for parent portal access
Withdraw students; send records to requesting school; track whereabouts of withdrawn students; complete requests for graduate, current and withdrawn student transcripts, health records and general record information; assist Education Verifications for companies/agencies; purge five-year old records of all former students
Communicate with the Guidance Department of all new enrollments and withdrawing students; prepare staff members for registration process at the beginning of the school year; assist in checking in/out of text books to teachers, students and storage rooms
Provide back-up health services as assigned by the position; administer basic first aid to students and dispense medication in accordance with FWCS policies and physician instructions
Perform related duties as assigned by the Administrator to meet the particular needs of the building/unit
Qualification
Required
Graduation from high school
Three years of clerical or secretarial experience involving frequent public contact
Strong office skills
Strong computer skills
Strong public relations skills
Strong oral communication skills
Strong written communication skills
Knowledge of the terminology, practices and procedures of assigned office
Company
Fort Wayne Community Schools
Fort Wayne Community Schools is a public school that offers educational courses and programs.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Rosemary Shipman
Chief Financial Officer
Angela Benge
GEAR UP COORDINATOR of College and Career Readiness
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