Arcadis · 2 hours ago
Workplace Coordinator / Office Administrator
225 W Wacker Dr, Suite 2015, Chicago, IL, 60608, US
Full-time
Onsite
Entry, Mid Level
$22/hr - $25/hr
2+ years expArcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. They are seeking a Workplace Coordinator to provide comprehensive Workplace Facilities Management services, ensuring high-quality customer service and support for the Chicago office. The role involves maintaining office operations, managing supplies, and supporting office staff with various Workplace projects.
Civil EngineeringConsultingWater
Responsibilities
Work as a team to provide the agreed facilities management service, including the provision of a reception service
Answer phone calls and greet clients/guests in a professional and positive manner. Forward information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff
Respond to customer queries in person, by email and phone to provide an effective customer service
Supports and enhances the office by taking ownership of Workplace Ops/office procedures/ functions; proactively explores opportunities to add value to the office and staff. Maintains Workplace Ops procedures in compliance with corporate processes/ policies
Resolve day to day office operational issues and escalate appropriately where necessary
Understand and use Facilities Management procedures and processes to carry out and record relevant tasks and activities
Develop an understanding of Facilities management, health and safety, and environmental management responsibilities and contribute to their compliance
Manages office overhead budget, explains variances. Works with Indirect Project Manager, Regional Workplace Ops Manager, and Program Manager to review office budget as needed
Maintains office and breakroom supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items
Maintains Workplace equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
Maintain and troubleshoot AV equipment; ensure proper functionality and operation for meetings, events, and presentations
Liaison to Property Management/Property Maintenance. Coordinate building/suite access badges for staff. Work to resolve office suite issues when needed
Use Facilities Management tools including a helpdesk, document management, and booking systems to accurately record information and escalate any issues
Order regionally for line manager-requested new hire computer peripherals. For local new hires, review authorization documents and complete/submit employer section of verifications
Provide virtual Workplace Ops support to other offices within region
Coordinates catering, set up/tear down of internal/client meetings and events as needed
Maintain schedule and coordination of conference room meeting spaces
Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain)
Be onsite for and assist with office moves. To include but not limited to assisting with coordinating of vendors, relocation of files, assisting in decommissioning of existing space and organizing of new space
Qualification
Required
Minimum years of experience: 2-4 years
Education required: Associates or Equivalent work experience
Strong Microsoft Office skills (Teams, Word, Excel, PowerPoint)
Strong Interpersonal and organizational skills
Basic Financial skills, able to work with budgets and invoices
Exercises discretion and confidentiality
Deals effectively with rapidly changing priorities and last-minute deadlines
Detail-oriented, dependable, proactive and ability to work with minimum supervision
Potential travel required for this position
This position does not manage others
Preferred
Previous experience in a facilities management, administrative or customer service role
Registrations/Certifications preferred: Notary
Benefits
Medical
Dental
Vision
EAP
401K
STD
LTD
AD&D
Life insurance
Paid parental leave
Reward & recognition program
Optional benefits including wellbeing benefits
Adoption assistance
Tuition reimbursement
Nine paid holidays
15 days PTO that accrue per year
Company
Arcadis
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
10001+ employees
H1B Sponsorship
Arcadis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (126)
2024 (69)
2023 (69)
2022 (69)
2021 (72)
2020 (103)
Funding
Current Stage
Public CompanyTotal Funding
$0.03M2017-06-01Grant· $0.03M
1995-10-06IPO
Leadership Team
Alan Brookes
Chief Executive Officer
Neil McArthur
Chief Executive Officer
Recent News
2026-01-22
2026-01-20
Company data provided by crunchbase