Yale University · 1 day ago
Invoicing and Accounts Receivable Manager
New Haven, CT
Full-time
Onsite
Mid, Senior Level
$92K/yr - $147K/yr
6+ years expYale University is committed to fostering a better tomorrow and is seeking an Invoicing and Accounts Receivable Manager to oversee sponsored award invoicing, collections, and cash management. The role involves leading a team, ensuring compliance with policies, and supporting financial reporting and analysis to enhance service delivery to the research community.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Provides institutional signature and certification on all sponsored invoices to agencies for payment
Supervises and trains a team
Responsible for Managing the Invoicing and AR unit
Reviews, edits and updates policies and procedures related to invoicing, accounts receivable management and as needed policy support for the institution
This position is responsible for ensuring that relevant policies and standard operating procedures stay up-to-date and accurate
Keep up to date on sponsor requirements, university policies and state and federal regulations
Supports all internal and external audit requests from university and SPFA leadership
Reviews, analyses and ensures area data supports proper metrics and dashboard figures for area
Provides banking information as required by sponsor agencies
Verifies and approves all work to ensure timely and accurate billing
Ensures production of cost and installment invoices for non-LOC sponsored awards and verifies all invoices are ready for certification and approval
Oversees the accuracy of applying cash receipts on sponsored awards to the General Ledger
Prepares reconciliation and management reports to identify and lead resolution on cash related issues
Communicates with internal contacts and external sponsors to identify collection issues
Oversees the collection activity to ensure collection and maintenance of documentation on University's due diligence in collection efforts
Escalates collections matters to SPFA leadership as part of collections processes
Calculates interest owed on cash balances for selective non-Federal awards and record interest on a monthly/quarterly basis
Following University procedures, periodically prepares a list of awards for management to review potential write-offs
Collaborates with the Financial Reporting unit to identify and resolve invoicing and AR issues
Works to identify process improvement opportunities and streamline unit activities
Identifies opportunities for cross training and collaboration with SPFA
Reviews, updates and leads unit specific internal and external trainings
Supports SPFA presentations and development of training materials, reference guides, SOPs and any other materials/tools to continuously improve post award financial training
Supports all record retention policies of the university
Participates in SPFA initiatives and projects as needed
Qualification
Required
Comprehensive knowledge of grant accounting and analysis, internal control, risk management, and financial systems
Sponsored grant related experience in a university or non-profit environment
Demonstrated ability to lead teams as well as perform as an effective team member of university leadership
Demonstrated high-level analytical skills and problem-solving skills
Experience with analyzing large volume of financial information
Proficient in managing a complex sponsored portfolio and demanding deadlines
Organized and demonstrates elevated attention to detail
Ability to read and accurately interpret policies, procedures, regulations, and guidelines
Excellent written and verbal communication skills and ability to adapt to communications style to address the needs of the department
Microsoft Excel and ability to effectively translate financial information independently
Experienced user of Excel and Word and overall Microsoft systems
Demonstrated application of financial, accounting, and economic/grant accounting concepts
Bachelor's Degree in related field and six years of related experience or an equivalent combination of education and experience
Preferred
Dual degrees in Accounting and Information Systems
Knowledge of Workday financial systems or other ERP, financial integrated business systems
Familiarity with reporting tools, Power BI preferred but not required
Knowledge of Uniform Guidance, federal regulations, nonfederal sponsors, and industry awards
Experience with grant and contract accounting and comprehensive knowledge of Yale University's administrative and financial policies and procedures
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
Company data provided by crunchbase