National Funeral Directors Association · 6 hours ago
Executive Assistant - Temporary
Brookfield, Wisconsin, United States
Full-time
Onsite
Entry, Mid Level
$28/hr - $28/hr
2+ years expThe National Funeral Directors Association is seeking an Executive Assistant to provide professional and confidential administrative support to the CEO and the Board of Directors. The role involves coordinating meetings, managing correspondence, and overseeing the maintenance of the building and grounds.
B2BFuneralsInformation ServicesNon ProfitProfessional Services
Responsibilities
Provides administrative support to the CEO. Creates and prepares correspondence, PPT presentations and related materials, Excel spreadsheets, copies, faxes, sorts and distributes mail, maintains files, coordinates calls and takes messages, sets up conference calls, meetings, Zoom meetings, updates staff lists, as well as coordinates and purchases gifts, cakes, and cards for CEO
Performs Board of Directors related duties:
Sets up and coordinates Board Zoom meetings
Gathers, composes and formats information from the Leadership team to be included in the bi-weekly Board of Directors Update
Drafts correspondence for the President and President-elect regarding varied Board items as assigned
Fulfills requests from Board members that may include, emailing, mailing, and calling others
Gathers, composes and formats Board meeting agendas for final approval by the CEO
Prepares and distributes approved Board meeting agendas
Orders business cards, pins, and badges for Board
Coordinates the development of Board resolutions and has them framed
Orders/picks up the spouse’s pin from jeweler
Maintains the Board website
Maintains the Board manual online and Board’s spouse’s manual
Prepares and sends state convention information packets to Board
Compiles state convention dates, locations, and new officers
Compiles and mails a box of information, plaques, and handouts to Board at state conventions
Coordinates NFDA sponsorships for each state convention
Orders Past President’s ring
Coordinates presentation of PP grave medallions
Orders brass name plates
Maintains building and grounds:
Supervises and assigns tasks to the handyman
Works with outside vendors to oversee janitorial services, carpet cleaning, window cleaning, electrical, landscaping and trees, snow removal, plumbing, doors and hardware, pest control, paving, coffee provider, and building equipment
Lowers the American flag when appropriate
Works with tenants
Performs other key volunteer related activities:
Prepares and distributes the Past Presidents’ agenda
Serves as central contact and coordinator for death notices of past or present volunteers
Orders flowers and gifts for funerals/illnesses/anniversaries
Coordinates the archiving of all Board of Directors minutes to include working with the transcription company and book bindery to have them professionally bound
Gathers, composes and formats All Staff Meeting agendas for approval by CEO. Responsible for creating and sharing meeting information with all NFDA staff
Gathers, composes and formats Department Update and Senior Leadership Meeting agenda for approval by CEO. Responsible for creating and sharing meeting information with appropriate individuals
Works with assigned staff on various committees
Maintains supply cabinet, including ordering office and janitorial supplies and furniture as well as beverages and food/snacks for onsite meetings
Orders plaques and awards for state officers, and others as needed
Researches NFDA handout gifts and Board gifts
Updates state officers/Board members in CRM
Promotes and assists in carrying out the Association’s mission, vision, and goals in a manner consistent with the Association’s stated values
Exhibits flexible and innovative approaches while performing essential responsibilities and assignments and participating in strategic leadership, management, and special project teams
Proofs documents for other departments
Assists Senior Leadership as needed
Embraces and actively participates in a variety of work teams as requested or assigned
All other duties as assigned
Qualification
Required
Associates Degree or professional certification for administrative assistants
High school diploma or equivalent
Two years of administrative support experience, preferably at an executive level
Proficient in Zoom, Adobe, Word, PowerPoint, Doodle/Whenisgood (scheduling software), Excel and Windows environment
Outstanding organizational skills
Effective communication skills (both orally and in writing)
Interpersonal skills
Ability to handle multiple projects and tasks
Attention to detail
Highest degree of confidentiality
Sense of urgency and accuracy
Ability to work in a fast paced, deadline-oriented environment with a variety of individuals
Flexibility regarding work hours
Ability to travel occasionally
Company
National Funeral Directors Association
NFDA is a non-profit association providing information, tools, resources, and support services to funeral professionals.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Christine Pepper, CAE, MBA
CEO at NFDA
Stephanie Wagner
Chief Marketing Officer
Recent News
San Gabriel Valley Tribune
2025-11-08
Company data provided by crunchbase