The Winsor School · 3 hours ago
Associate Director of Advancement Operations
Boston, MA
Full-time
Onsite
Mid, Senior Level, Lead/Staff
$75K/yr - $85K/yr
3+ years expThe Winsor School is an independent girls’ school dedicated to providing a superior education for motivated students. They are seeking an Associate Director of Advancement Operations to oversee gift processing, database management, and reporting to support fundraising strategies and decision-making within the Advancement Office.
Education
Responsibilities
Ensure a positive donor experience through accurate, timely gift processing and acknowledgements
Record all donations, pledges, and pledge payments in the donor database
Maintain and follow established gift entry and acknowledgement procedures, and audit for accuracy and consistency as needed
Ensure a seamless integration and transfer of transactions from giving platforms such as Blackbaud Merchant Services, WILD, GiveCampus, and Almabase, working within established protocols and in collaboration with relevant colleagues
Serve as a service-oriented point of contact for donation inquiries, tracking, and acknowledgement-related questions
Manage all aspects of advancement-related data entry, including gift entry methods, imports, and routine updates to constituent records to ensure quality control and data integrity
Work within Blackbaud Raiser’s Edge NXT to enter, update, and maintain records
Maximize the functionality of the database and stay current with platform enhancements and evolving best practices
Serve as a point of contact for Advancement team members regarding database use, functionality, troubleshooting, and reporting needs
Support the implementation and ongoing management of Almabase, including supporting heavier data oversight during the first year of implementation
Train and support Advancement team members on established data entry standards, workflows, and best practices to ensure consistency and accuracy across the office
Provide onboarding support and refresher training as staffing changes occur and as systems evolve
Run and maintain fundraising reports, queries, and dashboards to support Advancement operations, committee reporting, and leadership updates
Analyze existing reporting tools and develop new reports/dashboards as needed as fundraising priorities, campaign needs, or leadership expectations evolve
Work closely with the Finance Office to ensure donation and accounting accuracy and to support reconciliation between fundraising records and accounting records
Provide regular fundraising updates for meetings and planning purposes (e.g., year-to-date, month-to-date, event totals, campaign and appeal totals)
Leverage internal fundraising data to identify trends and support portfolio management, stewardship tracking, and strategic decision-making
Partner with Advancement colleagues to help translate reporting into actionable insights
Create and execute queries and mailing lists to support fundraising appeals, stewardship communications, and other Advancement outreach
Support event logistics related to advancement data, including event lists, RSVPs, and reporting as needed
Some after-hours and/or weekend work may be required to support key Advancement events
Engage with the Winsor community beyond Advancement initiatives in order to represent the school authentically
Be an active member of the broader Winsor community
As the needs of the Advancement Office and the School evolve, this role may be required to contribute additional operational and analytical support to Advancement initiatives and broader Winsor priorities as appropriate
Qualification
Required
A belief in all-girls independent school education, understanding of Winsor's mission, and the ability to represent the school authentically
3–5 years of related experience in advancement operations, database administration, fundraising operations, or similar work
Experience with donor databases or CRMs required
Proficiency with Microsoft Office, especially Excel; comfort working with reports, imports, and data hygiene
Knowledge of gift processing, donor records management, and confidentiality expectations in a nonprofit/school environment
A solution-oriented mindset, strong judgment with sensitive information, and strong collaboration and communication skills (plus a sense of humor)
Preferred
Bachelor's degree preferred, or an equivalent combination of education and experience
Raiser's Edge NXT strongly preferred, but transferable experience with platforms such as Salesforce, Bloomerang, DonorPerfect, Veracross, or similar systems is also valued
Benefits
The opportunity to work in a mission-driven school environment and make a meaningful impact
Company
The Winsor School
Winsor is an independent day school for academically promising and motivated girls in grades 5-12.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sarah Pelmas
Head of School
Company data provided by crunchbase