Fort Wayne Community Schools · 5 days ago
Shambaugh | 8hr 52wk Secretary/Treasurer
Fort Wayne, IN
Full-time
Onsite
Mid Level
4+ years expFort Wayne Community Schools is seeking a Secretary/Treasurer to support the Principal with various secretarial, accounting, and administrative duties. The role involves organizing office activities, managing communications, and performing clerical accounting tasks to ensure smooth office operations.
EducationHigher EducationTraining
Responsibilities
Provide confidential secretarial and administrative support services to the Principal; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan, coordinate and organize office activities and coordinate flow of communications and information; establish and maintain filing systems; request Certified and Classified Substitutes; provide back-up health services, administer basic first aid to students, dispense medication in accordance with FWCS policies and physician instructions when nurse is not in the building; receive, sort, and route incoming mail as needed
Serve as the primary secretary to the Principal and Assistant Principal; compose, independently or from oral instructions, note or rough draft, a variety of correspondence; review, revise, edit, format and proofread a variety of documents and information; provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; respond to requests, complaints and questions from staff and the public
Receive visitors, including administrators, staff, students and the public; provide assistance or direct to appropriate staff; exercise independent judgment in resolving a variety of issues and problems; communicate Principal’s instructions to students, parents and staff; refer difficult issues to the Principal
Perform a variety of clerical accounting duties in support of assigned functions as required; prepare and maintain ECA, Corporation and other reports; record daily attendance of students; enroll and withdraw students in Power School and maintain student files; process and evaluate a variety of forms, applications and documents; prepare, record timesheets, process, verify and submit payroll information; prepare, verify and process IRS Forms W-9 and 1099 information
Collect, receive, verify, balance and process incoming cash and monies; process receipts, deposits, payables and checks for Extracurricular Account (ECA); balance financial accounts, Corporate and ECA funds, and ECA Bank Account; enter textbook rental receipts and fines; compile information and prepare Title 1, End of Semester and Year, Education Material Fee, 1099, equipment purchases, gifts-grants-donations ECA reports
Maintain appointment, project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; process claims and reimbursements as required; coordinate, attend, reserve facilities and equipment for a variety of meetings and events as assigned; compile and prepare agenda items and other required information and materials for meetings and other events; take, transcribe and distribute minutes as directed
As assigned, monitor inventory levels of office and school supplies and equipment; order, receive and maintain appropriate levels of inventory; prepare and process FWCS vouchers and purchase orders, invoices and requisitions and arrange for payments as required
Perform related duties as assigned by the Principal to meet the particular needs of the building/unit
Qualification
Required
Graduation from high school and four years of increasingly responsible clerical or accounting experience
Strong office, computer, public relations and oral and written communication skills
Knowledge of the terminology, practices and procedures of assigned office
Company
Fort Wayne Community Schools
Fort Wayne Community Schools is a public school that offers educational courses and programs.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Rosemary Shipman
Chief Financial Officer
Angela Benge
GEAR UP COORDINATOR of College and Career Readiness
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