Southland Industries · 2 hours ago
Division Payroll Specialist
Dulles Town Center, VA
Full-time
Onsite
Mid Level
3+ years expSouthland Industries is one of the nation’s largest MEP companies, and they are seeking a Division Payroll Specialist to manage payroll processing for non-union and union employees across multiple states. The role involves ensuring compliance with payroll operations, monitoring employee paid time off, and providing exceptional customer service while collaborating with various teams.
ComputerElectronicsReal Estate
No H1B
Responsibilities
Process weekly payroll for non-union employees at the division level
Work with payroll team regarding union employees and supervisors to ensure that time is approved, documented, and processed accurately and timely
Administers accurate employee payroll records, including new hire paperwork, payroll form updates, employee status change forms and employee terminations
Helps monitor and track employee paid time off balances (vacation, holiday, jurisdictionally mandated sick and safe leave, and other personal time off) and provide updated reports to management regularly
Proactively identify divisional payroll needs for increased accuracy and coordination with all levels of employees to resolve issues resulting from weekly payroll audits
Compliance, Reporting & Continuous Improvement related to State and Federal sick and safe programs
Help design and manage Sick and Safe Leave accrual structures, including eligibility, accrual rates, caps, carryover, and usage rules
Monitor legislative and regulatory changes impacting Sick and Safe Leave and payroll practices
Prepare reports and analysis related to leave usage, accrual balances, and payroll compliance
Identify opportunities to improve efficiency, controls, and employee experience through process enhancements and automation
Support internal and external audits as necessary
Helps coordinate and process any necessary payroll adjustments ensuring the proper documentation has been provided, including wage rate and/or fringe adjustments, expense reports, travel pay, subsistence, allowance, or other pay corrections
Prepares and coordinates weekly job cost entries with project accounting team to transfer labor costs from overhead to specific jobs and assists operations with cost transfers for labor that was incorrectly coded
Prepares and submits weekly and monthly payroll reports, such as certified payroll, OCIP/CCIP reporting, employee change reports, timesheet submission reports, and other compliance documentation
Supports the Division Payroll Team and Corporate Payroll in ensuring that payroll information is communicated timely, and effectively while maintaining confidentiality and high levels of customer service
Assists with other special projects as required
Qualification
Required
Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field (or equivalent professional experience) with a minimum of three to five years' experience
Proficiency in computer usage with intermediate to expert Excel skills, and prior experience using various payroll processing and reporting systems
Strong problem-solving abilities, including identifying and resolving straightforward payroll or accounting discrepancies promptly, and knowing when to escalate complex issues for management resolution
Maintains confidentiality and handles sensitive information discreetly
Demonstrated multitasking skills, meeting critical deadlines even under pressure, and adapting to a dynamic environment
Effective written and verbal communication, with strong interpersonal skills for interacting with employees at all levels
Detail-oriented, highly organized, and possesses strong analytical capabilities
Benefits
401(k) plan with 50% company match (no cap) and immediate 100% vesting
Medical, dental, and vision insurance (100% paid for employee)
Annual bonus program based upon performance, achievement, and company profitability
Term life, AD&D insurance, and voluntary life insurance
Disability income protection insurance
Pre-tax flexible spending plans (health and dependent care)
Paid parental leave
Paid holidays, vacation, and personal time
Training/professional development opportunities and company-paid memberships for professional associations and licenses
Wellness benefits
Company
Southland Industries
Nation leading MEP building systems experts providing innovative, practical results for your engineering, construction, and energy needs.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Ted Lynch
CEO
Alechia L.
Human Resources Business Partner
Recent News
2026-01-06
Washington Technology
2025-06-11
2025-02-19
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