Vanderbilt University · 8 hours ago
Events and Data Coordinator
Nashville, TN
Full-time
Onsite
New Grad, Entry LevelVanderbilt University is seeking an Events and Data Coordinator to support the Graduate School team with events and projects aimed at graduate students. The role involves managing data, coordinating logistics for Commencement activities, and assisting with various event initiatives.
E-LearningEducationHigher Education
Responsibilities
Manage graduate data, ensuring accuracy and organization
Respond to emails and phone inquiries from graduates regarding Commencement details
Assist in coordinating logistics and activities for the day-of Commencement event
Provide administrative support to the Commencement planning team
Availability on Friday, May 7 from 7 am to 4 pm to assist with the execution of Commencement
Assist with the planning and execution of other events organized by the Events Team that support graduate students
Support event setup, logistics, and communication with stakeholders
Follow standards and protocols for university events, including but not limited to: invitations and RSVPs, VIP stewardship; venue setup; site walkthroughs; catering; detailing the program of activities and schedule of events; and all ancillary services
Demonstrate understanding of the Graduate School’s mission, values, goals and priorities and an ability to ensure that all are considered in developing communications and events strategies
Collect and organize data to contribute to the development of a grants database for graduate student research funding
Conduct research and compile information as needed for team initiatives
Qualification
Required
A bachelor's degree from an accredited institution of higher education, or an equivalent combination of education, relevant military experience, and relevant skills, is required
Demonstrated customer service skills, including professionalism and responsiveness
Strong organizational and data management skills
Proven ability to work independently and in teams is necessary
Excellent communication skills – both written and verbal is necessary
Knowledge of Microsoft Excel, Word, and PowerPoint is necessary
Ability to problem-solve, manage multiple complex tasks effectively, and meet deadlines is necessary
Preferred
Professional experience working in higher education is preferred
Specialized training or on the job experience in an event planning or customer service role is preferred
Company
Vanderbilt University
Vanderbilt University is a private research university offering undergraduate, graduate, and professional programs.
Founded in 1873
1001-5000 employees
H1B Sponsorship
Vanderbilt University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (90)
2024 (91)
2023 (87)
2022 (58)
2021 (62)
2020 (65)
Funding
Current Stage
Late StageTotal Funding
$28.55MKey Investors
Mark AbkowitzNational Science Foundation
2018-11-07Grant· $4.5M
2018-04-18Grant· $0.55M
2015-07-10Grant· $12.8M
Leadership Team
B
Bharat Bhuva
Professor
Bill Blot
Professor
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