KTeam · 16 hours ago
Executive & Office Support Coordinator
Miami, FL
Full-time
Onsite
Entry, Mid Level
$60K/yr - $65K/yr
1+ years expKTeam is a rapidly growing family of companies in the financial services and insurance sectors, seeking an exceptional Executive & Office Support Coordinator to join their Executive Support Team. This role involves managing complex schedules, coordinating travel, and ensuring seamless communication, all while providing high-level administrative support to business leaders.
Staffing & Recruiting
Hiring Manager
Katie Hajec
Responsibilities
Own the calendar – orchestrate complex professional schedules with precision and foresight
Make travel seamless – plan and coordinate domestic and international travel, from flights to itineraries, ensuring everything runs smoothly
Be the gatekeeper and connector – manage communications with internal and external contacts, always reflecting professionalism, warmth, and clarity
Plan experiences, not just events – oversee meetings, dinners, and executive gatherings that are polished and memorable
Anticipate needs before they’re spoken – handle the details that free the executives to focus on the business
Leverage tools to work smarter – from Microsoft 365 and G Suite to AI-driven productivity hacks, always find the most efficient path forward
Be the calm in the storm – thrive when priorities shift, deadlines move, and the pace accelerates
Protect confidentiality – always operate with discretion, judgment, and integrity
Assist in maintaining front desk - provide reception coverage as needed, greeting guests, receiving packages and maintain tidiness
Support office services - report office issues to office manager, help maintain inventory, assist in maintaining a functional work environment
Perform related duties as assigned
Qualification
Required
1–3 years of EA or high-level administrative experience, ideally supporting a senior executive in a fast-moving corporate environment
Miami-based and able to work onsite in Downtown, Miami
Valid driver's license and the flexibility to travel occasionally if needed
Extraordinary communicator —crisp, polished, and professional in both writing and speech
Meticulous and detail-oriented - being described as 'Type A' is a high compliment in your world
Strong work ethic and self-motivation. Sharp, able to read the room, and self-direct with confidence
Tech-savvy, fluent in Microsoft 365, G Suite, and other productivity tools
Ability to use AI as an assistant to the assistant to save time and sharpen execution
High emotional intelligence (EQ) and a positive, grounded presence
Passion for the EA profession and view excellence in this role as your craft
Benefits
100% employer-paid healthcare
$60 monthly stipend for cell phone
Company-paid parking or public transit
401k eligible on first payroll. Company will match up to 4% of gross pay
PTO -in first year accumulates 120 hours in first 12 months
13 annual holiday days: 12 scheduled and 1 floating holiday
Company
KTeam
Recruiting and organizational planning for growth-minded founders and job-seekers.
Founded in 2020San Diego, California, US
0-1 employeesFunding
Current Stage
Early StageLeadership Team
Katie Hajec
Founder/CEO
Company data provided by crunchbase