Pinnacle Home Care · 7 hours ago
Clinical Operations Admin Assistant
Oldsmar, FL
Full-time
Hybrid
Mid Level
3+ years expPinnacle Home Care is Florida’s largest Medicare-certified home health provider, dedicated to delivering compassionate healthcare at home. They are seeking a Clinical Operations Admin Assistant to provide comprehensive administrative support to Clinical Operations Leadership and facilitate communication between internal teams and external stakeholders.
Health CareHospitalNursing and Residential Care
Responsibilities
Provide comprehensive administrative support to Clinical Operations Leadership, serving as a key liaison between internal teams and external stakeholders
Manage a high-volume, complex calendar, including scheduling meetings, coordinating availability, and resolving conflicts
Prepare reports, correspondence, and materials for internal and external relationships, including confidential communications
Assist with correspondence and coordination involving preferred partners and regulatory agencies
Prepare background information, agendas, and supporting documentation in advance of meetings
Review, proofread, format, and edit correspondence, presentations, and outgoing communications to ensure accuracy, completeness, and compliance with organizational policies
Draft and finalize written communications for external stakeholders as needed
Screen and triage incoming communications (phone calls and emails), directing items to the appropriate staff member and ensuring timely follow-up through completion
Prioritize competing demands and manage multiple projects proactively, meeting deadlines in a fast-paced environment
Maintain organized and up-to-date files and documentation for the Clinical Operations team
Manage and coordinate the schedules of field trainers
Assist with planning and coordinating Clinical Operations meetings, including agenda development
Prepare and distribute meeting materials to appropriate attendees in advance
Ensure compliance with Centers for Medicare & Medicaid Services (CMS) Conditions of Participation
Handle sensitive and confidential information with discretion, professionalism, and sound judgment
Perform additional duties as assigned in support of Clinical Operations Leadership
Qualification
Required
Exceptional organizational and time-management skills with the ability to manage multiple priorities and maintain strong attention to detail
Excellent written and verbal communication skills, with the ability to communicate effectively across all levels of the organization
Strong interpersonal skills and the ability to build productive relationships with staff, leadership, board members, and external partners
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media/web-based platforms
Demonstrated proactive problem-solving skills with sound decision-making abilities
Ability to maintain confidentiality, exercise discretion, and demonstrate tact and diplomacy in all interactions
Proven ability to meet deadlines and achieve high performance standards in a fast-paced environment
Ability to occasionally lift 15–20 pounds
Flexibility to work extended hours and travel occasionally, including overnight stays, as needed
Preferred
Bachelor's degree preferred
Three to five years of experience supporting senior leadership, preferably within a healthcare environment
Benefits
Competitive Benefits & Perks: Including an employee referral program where you can earn rewards.
Growth & Stability: Over two decades as Florida’s largest home health agency.
Recognized Excellence: Ranked as a USA Today Top Workplace.
Supportive & Fun Culture: Join a collaborative, forward-thinking team that values both professional excellence and personal fulfillment.
Company
Pinnacle Home Care
Pinnacle Home Care is a full service Medicare Certified and Home Health Company locally owned and operated by home health professionals.
1001-5000 employees
H1B Sponsorship
Pinnacle Home Care has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2022 (1)
Funding
Current Stage
Late StageLeadership Team
Victoria Giuliani
Vice President Human Resources
Company data provided by crunchbase