Girl Scouts of Maine · 10 hours ago
Membership Administrative Coordinator
South Portland, ME
Full-time
Onsite
Entry, Mid Level
$23/hr - $23/hr
2+ years expGirl Scouts of Maine is seeking a Membership Administrative Coordinator to drive membership growth through planning and executing statewide recruitment events. This role involves managing event logistics, collaborating with various teams, and building partnerships to enhance visibility and engagement with prospective members.
Non ProfitProfessional ServicesSkill Assessment
Responsibilities
Drive membership growth by planning, scheduling and leading high-impact recruitment events statewide, including identifying, booking, and confirming accessible, welcoming venues that align with recruitment objectives
Develop and maintain a statewide recruitment event calendar, ensuring coverage across priority communities and target audiences
Maintain inventory of recruitment marketing materials (e.g., giveaways, flyers, signage)
Manage event logistics, including set-up needs, staffing support, supply distribution, and on-site execution to ensure smooth and successful events
Track event attendance to measure potential impact
Continuously assess recruitment events to ensure optimal impact and effectiveness in where, when, and how we engage with communities
Provide backup support by leading high-impact recruitment events when needed
Work collaboratively with Volunteer Support, Marketing, and volunteer partners to align recruitment strategies, campaigns, and lead generation initiatives for maximum impact
Build and strengthen partnerships with community organizations, schools, agencies, and youth-serving groups to expand visibility, engagement, and access to prospective members
Assist in lead follow-up and nurturing, ensuring timely and consistent communication with potential members as needed
Partner with the Volunteer Support team to plan, schedule, and coordinate a variety of volunteer meetings and activities
Qualification
Required
Minimum 2-4 years of experience in sales, event coordination or customer service
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Familiarity with social media platforms
Prior experience with CRM software with prior Salesforce experience preferred
Strong organizational and time-management skills with the ability to manage multiple deadlines
Self-starter who can work independently and take initiative
Highly organized with strong attention to detail
Excellent written and verbal communication skills
Willingness to work evenings, weekends, and travel in-state as needed
Valid driver's license, reliable transportation, and proof of insurance required
Ability to lift and/or move up to 25 lbs (boxes, materials and equipment)
Possess physical endurance including prolonged standing, bending, stooping and stretching
Preferred
Prior experience with CRM software with prior Salesforce experience preferred
Benefits
401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance
Company
Girl Scouts of Maine
At Girl Scouts of Maine, we believe that providing leadership experiences for girls is what makes Girl Scouting unique.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Joanne Crepeau
CEO
Mara Moorhead
Chief Executive Officer
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