The University of Texas Medical Branch · 14 hours ago
Business Coordinator (Pediatrics Developmental Health - Galveston)
0319 - Research Building 6301 University Blvd.
Full-time
Onsite
Entry, Mid Level
2+ years expThe University of Texas Medical Branch is seeking a Business Coordinator for their Pediatrics Developmental Health department. This role involves managing administrative and business management activities, facilitating communication between families and healthcare providers, and providing high-level administrative support to faculty and staff.
Responsibilities
Clinical Coordination & Patient Support; Facilitate referrals and serve as a liaison between families, pediatricians, specialists, and school systems
Communication & Coordination; Communicate with schools, track outside records, and send applicable prescriptions to Durable Medical Equipment (DME) companies
Documentation & Data Management; Maintain accurate and up-to-date records in the EMR, manage and reassign in-basket coverage as needed, distribute and collect signatures on documentation, input developmental screening scores
Maintain inventory of testing materials, screening tools, referral resources, and required forms
Multidisciplinary Team Participation; Construct agenda(s), record minutes, and contribute to planning discussions
Provides high level of administrative support to faculty and staff, including the division chief(s)
Serves as Qgenda backup for the division(s) and may assist with coordinating faculty and APP clinic and call schedules
Responsible for KRONOS Timekeeping and reconciliation for the division(s)
Assists with the recruitment process and new hire activities as needed
Processes exit checklists for employee departures, ensuring UTMB equipment is returned, and proper checklist processes are followed
Coordinates all aspects of visiting faculty, including approvals, travel, meeting itinerary, etc
Maintains updated CV/Bio sketch for supported faculty
Maintains records of current license, certifications, and malpractice insurance for supported providers
Responsible for assisting assigned faculty and APPs with Medical Staff Reappointments and licensure renewals
Maintains assigned faculty CME’s/CEU’s
Provides administrative support for the educational mission as needed
Schedules, coordinates, and organizes appointments, meetings, and rooms; including preparation and distribution of agendas and meeting notes
Maintains Outlook calendars for faculty including clinical assignments, lectures, meetings
Process invoices, NON-PO/PO, order supplies, payment to outside vendors that provide services
Arranges travel for assigned faculty and staff including obtaining prior approvals, conference registration, flights, hotel, mileage, per diem and all pre- and post- travel reimbursements and accommodations
Process payments for faculty and staff annual memberships
Performs miscellaneous administrative duties, including making copies, filing, faxing information, distributing mail, and maintaining area bulletin boards
Serves as liaison with other processes/departments and agencies regarding inventory control, building services, equipment, and maintenance repair, purchasing, safety, and other administrative matters
Responsible for executing with minimal direction, administrative duties at the highest level while exercising considerable discretion and judgment
Oversees and supervises all business and administrative activities relating to the division
Monitors faculty and APP accounts
Monitors divisional budget(s)
Manages divisional inventory
Qualification
Required
Associates degree or equivalent and 2 years of office related experience
Preferred
Possesses excellent verbal, written, organizational and interpersonal skills
Ability to multitask across diverse and complex functional areas while exercising a high level of autonomy and sound judgment
Demonstrated ability to work effectively in a team-oriented environment
Experience in an academic medicine or clinical setting preferred
Proficiency in Microsoft Office
Experience with scheduling, timekeeping, and clinical systems (e.g., Qgenda, Kronos, Epic,) preferred
Basic knowledge of IDEA/IEP/504 processes in educational settings
Familiarity with developmental screening tools (e.g., GARS, Vanderbilt, etc.)
Company
The University of Texas Medical Branch
The University of Texas Medical Branch is a component of the University of Texas System located in Galveston, Texas
10001+ employees
H1B Sponsorship
The University of Texas Medical Branch has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (66)
2023 (52)
2022 (57)
2021 (49)
2020 (50)
Funding
Current Stage
Late StageTotal Funding
$35MKey Investors
National Institute of Allergy and Infectious Diseases
2024-09-13Grant
2019-04-09Grant· $35M
Leadership Team
Donna Sollenberger
EVP and CEO, Health System
Recent News
2025-10-30
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2025-09-17
EIN Presswire
2025-08-25
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