Egon Zehnder · 4 hours ago
Receptionist / Office Coordinator
San Francisco, CA
Full-time
Onsite
Entry Level
$65K/yr - $75K/yr
1+ years expEgon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. The Receptionist / Office Coordinator is responsible for delivering exceptional customer service while coordinating day-to-day facilities operations and maintaining an organized work environment.
ConsultingManagement ConsultingService Industry
Responsibilities
Manage the front of the office and welcome all visiting candidates, clients, employees and vendors; escort clients and candidates to conference room; offer beverages; validate parking if applicable
Open and close reception and office common areas on a daily basis
Manage daily office calendar – alerting the office of any visitors, scheduled meetings, individuals out of office, etc
Receive, screen, and route all telephone calls that come through the main switchboard which may include cold calls and/or job seekers
Retrieve main mailbox voicemail and main office e-mail
Support and facilitate shipping and receiving of all incoming and outgoing packages, parcels, and communications
Coordinate and laisse with vendors including caterers, snack and beverage vendors, building maintenance personnel, security personnel, etc
Monitor staff birthdays and anniversaries
Ensure that kitchen is kept clean and stocked during business hours including loading/unloading dishwashers and maintaining the cleanliness of the kitchen appliances
Handle catering, set up and clean up for internal and external meetings
Manage the videoconferencing and conference room needs for the office, including managing the schedule for VC/conference rooms and external facilities, planning and executing test calls, ensuring the VC is connected at time of meeting
Ensure all conference rooms and common areas are in order during business hours and straighten up after each meeting
Maintain inventory of all office and kitchen supplies and ensure items are well stocked
Order and maintain all EZ branded products for internal or marketing purposes
Ensure seamless operation of office equipment as well as maintenance
Point of contact for building and parking garages. This includes but not limited to security, maintenance requests/concerns, employee parking locations and validating any guest parking needs
Provide administrative assistance to all locally hosted or sponsored events including but not limited to tracking invitee list within our internal system, sending and tracking invitations and responses, identifying and reserving/booking locations and vendors, document preparation/generation, and day-of on-site administrative support
Serve as the liaison between the marketing team and the local office to ensure proper marketing materials and processes are being used
Manage an internal database of preferred local vendors and locations for events
Process and manage all education verifications for candidates
Ensure EZ’s proprietary global database is up-to-date and accurate; including but not limited to all client/internal documents, client/candidate information, notes, emails, and appointments
Diary booking management: phone calls/in-person meetings, interviews, and presentations
Record entry and record updating
Upload documents/content to Person Records, Assignment/Project Records, Event Records
Generate various Client and Candidate documents
Utilize global travel tool to book complex and detailed travel plans, itineraries, and agendas for both Consultants and Candidates
Assist with compiling documents for travel-related meetings
Manage Consultant and office expense reports
Process Candidate reimbursements
Printing/Binding
Administrative support for various virtual and/or in-person events (holiday parties, staff offsites, client events, business development events, etc.)
Other administrative projects assigned by the Executive Assistant(s)
May assist with EA Coverage once trained
Qualification
Required
Demonstrated proficiency in Microsoft Suite (Outlook, Teams, Word, PowerPoint, Excel)
Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role
Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems
Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet and proactively seek ways to help colleagues and add value to the office
Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike
Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance
Culture Contributor: friendly, energetic, team player. Ability to add positive value to our office dynamic and company culture
Preferred
Bachelor's degree preferred
One year of experience in administrative function preferred, ideally within in a professional services firm
Benefits
401k – company match and additional discretionary employer contribution
Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
Employee Assistant program (EAP)
Paid parental leave
Personal Time Off – paid vacation, sick time, volunteer days
Paid holidays including week off between Christmas and New Year’s
Company
Egon Zehnder
Egon Zehnder is a true professional services firm, passionately devoted to your success, ethical in our actions
1001-5000 employees
H1B Sponsorship
Egon Zehnder has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (1)
Funding
Current Stage
Late StageLeadership Team
Charles Gray
Co-Lead, U.S. CEO and Board Practice
Kenna Baudin
Partner, Global Head of Private Capital, Board and CFO Specialist
Recent News
2026-01-16
2025-11-03
Company data provided by crunchbase