Utah State University · 1 week ago
Staff Assistant II
Logan, UT
Full-time
Onsite
Entry Level
2+ years expUtah State University is Utah’s premier land-grant, public service university dedicated to advancing knowledge and serving the public good. The Staff Assistant II position involves providing administrative support to the Department of Art + Design, including receptionist duties, faculty and curriculum support, and event coordination.
Education
Responsibilities
Answer phone calls and route appropriately
Greet visitors
Sort mail- including picking up mail from Dean’s office
Make copies, scan documents
Oversee surplus requests, facilities requests, and key orders and inventory
Oversee department equipment inventory
Oversee department classroom schedules
Take payments for lab supplies
Send donor Thank You’s
Assist with department tours & recruitment efforts
Keeper of central event calendar & event planning
Work with Department Head and Head Advisor on class scheduling
Book classroom spaces on Coursedog
Undergraduate matriculations, authorizations, articulations, e-file, BFA
IDEA course evaluation system
Coursedog input curriculum changes and meet deadlines
Collect syllabi and office hours from faculty
Schedule department committee meetings
Schedule Tenure and Promotion meetings- schedule ombuds
Schedule models for classes
Oversee Project Gallery Schedule
Attend IDEA and Coursedog trainings
Liaising with advising on outreach efforts for the department
Update NASAD curricular tables
Oversee Independent Study contracts
Oversee and organize BFA applications
Organize faculty Role Assignments
Help setup for meetings and various department events
Qualification
Required
Two years of experience in an office setting or an associate/vocational training is required
Skilled with computers and related software- Word & Excel
Skilled with basic office equipment, including printers, copiers, and telephone systems
Good organizational skills
Strong verbal and written communication skills
Demonstrated commitment to diversity, equity, and inclusion
Ability to handle sensitive and confidential business data and personal information
Ability to work without supervision
Knowledge of University policies and procedures
Excellent customer service skills
Takes initiative and works autonomously to manage tasks and responsibilities effectively
Preferred
Familiarity with USU databases, processes, and procedures
Experience in and understanding and appreciation of the arts
Benefits
Excellent Benefits
Company
Utah State University
The mission of the Alumni Association is to enhance the Utah State University experience through lifelong engagement. facebook.
1001-5000 employees
H1B Sponsorship
Utah State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (53)
2024 (36)
2023 (49)
2022 (34)
2021 (42)
2020 (34)
Funding
Current Stage
Late StageTotal Funding
$0.24MKey Investors
US Department of Commerce, Economic Development AdministationUtah State Legislature
2022-01-27Grant· $0.24M
2021-11-11Grant
Leadership Team
Michael Torrens
Executive Director, Analysis Assessment & Accreditation
Recent News
News-Medical.Net
2026-01-08
2026-01-07
2025-12-05
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