Preserve Montana · 2 hours ago
Office Coordinator
Helena, MT
Contract
Onsite
Entry Level
$20/hr - $22/hr
2+ years expPreserve Montana is seeking a skilled Office Coordinator to enhance its office environment and support the organization’s mission of historic preservation. This role focuses on office management, administrative support, and customer relations, ensuring that internal operations run smoothly and effectively.
Philanthropic Fundraising Services
Hiring Manager
Jennifer Buddenborg
Responsibilities
Coordinate facility operations for the Baxendale Schoolhouse Preservation Center in Helena
Consistently organize and maintain office systems, operations and procedures
Collect, receive and record deposits and take prepared deposits to the bank
Coordinate record keeping with membership and bookkeeping staff and help track receivables/payables
Help with the collection and analyses of data regarding registrations and events
Looks for ways to improve and promote quality throughout the office work setting
With all tasks and assignments, demonstrate thoroughness, attention to detail, and accuracy with information
Ensure the Preserve Montana team has the resources to make timely decisions and execute the mission
Participate in staff meetings and serve as a resource to take on additional projects where needed in support of the team
Perform light office maintenance at main office (plant watering, office cleaning, etc.), errands, etc
Support the Executive Director through coordination of executive scheduling, various calendars, appointments, travel and expense submissions
Provide documentation and support for new staff orientation and on-boarding
Assist with staff benefit enrollments and billing
Ensure that the Board of Directors have what is needed to make timely decisions and support the fulfillment of the organizational mission
Schedule board and committee meetings, assist with meeting minutes, coordinate board communication and provide committee support
Engage Preserve Montana staff, donors, members, partners and public with a professional, appropriate and responsive manner in furtherance of the Preserve Montana mission
Lead customer service for the Preserve Montana team, often serving as the first point of contact for the public and direct inquiries to relevant people
Assist with Preserve Montana’s customer relations management (CRM) system
Coordinate event logistics
Assist with platform and digital event registration management
Support various Preserve Montana studies and external publications
Qualification
Required
Successful completion of a two-year/associates degree program in business administration, human resources, information management, or another work-related field of study
Two (2) years' successful experience in a work-related position with similar responsibilities
A valid, state issued, and insurable drivers' license
Benefits
Great culture and flexibility with workdays
Company
Preserve Montana
Preserve Montana protects the historic places, traditional landscapes, and cultural heritage of Big Sky Country.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase