University of Maryland, Baltimore (UMB) · 10 hours ago
Business Operations Specialist
Baltimore, MD
Contract
Onsite
Mid Level
$68K/yr - $78K/yr
3+ years expThe University of Maryland, Baltimore (UMB) is a public university that offers a comprehensive benefits package and is seeking a Business Operations Specialist for its Department of Psychiatry. The role involves optimizing business operations, providing lifecycle research administration, and ensuring compliance with various operational standards and policies.
BiotechnologyHealth Care
Responsibilities
Optimize the day-to-day division, department, or school business operations of two (2) or more business operations Finance (FIN), Human Resources (HR) and Payroll (FINPR), Purchasing (SSAS), Research Administration (REA), and Facility Planning (FAC). Coordinate business operations and to put it into practice within unit. Analyze problems or issues of diverse scope and determine resolutions and interpret policies (e.g., fiscal management, HR, research administration in defined areas). Interpret procedures and policies to determine appropriate action in matters of significance
Adhere, propose, interpret, implement and ensure standards of operation, policies, protocols, and procedures to ensure compliant, effective, and efficient operations of business functions
Provide lifecycle (pre-award and post-award) research administration for sponsor related funds. Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements. (RES)
Perform integrated revenue and expense analyses, projections, reports, and presentations. Identifies trends and developments and presents findings to senior management. Perform financial forecasting and reconciliation of internal accounts. Creates and analyzes monthly, quarterly, and annual reports and ensures financial information has been recorded accurately. (FIN)
Facilitates department payroll activities such as analyzing commitment accounting data and effort logs, tracking payroll adjustments and cost sharing commitments, ensuring timely submission and approval, and tracking timesheets for compliance. Ensures department payroll reconciliation is accurate by performing audits and analysis. (FSPR)
Maintain purchasing records, serve as a reviewer/approver, and ensure cardholders maintain compliance with policies and procedures (SSAS)
Administer HR to ensure optimum efficiency, interpretation, and compliance with appropriate federal, state, local, and USM, UMB, and school policies. Audits transactions to determine acceptance and formulate decisions pertaining to the resolution of related issues. Identify inaccuracies and errors and takes appropriate action to rectify. Investigate, research, apply, and communicate HR regulations, practices, policies, and programs and simple problem resolution support and escalates HR as needed. Collaborate with HR in analyzing trends and is responsible for monitoring, tracking, and ensuring compliance. Oversees the performance assessment compliance ensuring submission is timely processed. (HR)
Coordinate with Facilities Management to identify and provide the services and equipment needed to ensure the office space meets the needs of the department. Oversee equipment maintenance and supply inventory. (FAC)
Provide guidance, training, and mentoring to less experience personnel in day-to-day business operations. Acquire and distribute new expertise and methods
Performs other duties as assigned
Qualification
Required
Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field
Three (3) years of business related experience to position required, with at least one (1) year experience in at least two of the following: human resources, payroll, finance, facility, or research administration
Knowledge of position requirements
Knowledge of all applicable requirements, regulations, and laws
Skill in effective use of applicable technology/systems
Ability to effectively communicate both verbal and written thoughts, ideas, and facts
Ability to work cooperatively with others and independently
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery
Benefits
Comprehensive benefits package
Retirement program (pension or optional retirement plan/ORP)
Generous PAID leave package
Over 4 weeks of vacation accrued each year
16 paid holidays
3 personal leave
Unlimited accrual of sick time
Comprehensive health insurance
Professional learning and development programs
Tuition remission for employees and their dependents at any University System of Maryland school
Flexible work schedules
Teleworking options
Company
University of Maryland, Baltimore (UMB)
The University of Maryland, Baltimore (UMB) was founded in 1807.
5001-10000 employees
H1B Sponsorship
University of Maryland, Baltimore (UMB) has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (123)
2024 (114)
2023 (99)
2022 (90)
2021 (49)
2020 (67)
Funding
Current Stage
Late StageLeadership Team
Scott Bitner
Vice President Finance & Auxiliary Services, Deputy CFO
Diane Forbes Berthoud, Ph.D.
Vice President and Chief Diversity Officer; Professor, Graduate School
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