State of Oregon · 4 hours ago
Trust Property Support Specialist (Administrative Specialist)
Salem | Treasury | Hawthorne Avenue
Full-time
Hybrid
Entry Level
$50K/yr - $70K/yr
2+ years expOregon State Treasury is recruiting for the position of Trust Property Support Specialist. This position provides administrative and program support for the Trust Property Division of Oregon State Treasury, focusing on managing correspondence, conducting research, and supporting communication efforts.
GovernmentRecyclingSustainabilityWaste Management
No H1B
Responsibilities
Provides support to the Trust Property Director; maintains calendar by scheduling appointments, meetings and travel; assists with managing correspondence
Participates in meetings, prepares written summaries, and follows up on tasks
Assists in the development of Trust Property budget; compiles expenditure information
Assists in the preparation of legislative concept documents and tracks relevant bills
Supports the administrative rule development and revision for Trust Property rules
Processes purchasing transactions for travel, training and other program expenses
Properly codes and processes invoices according to agency workflows and approval steps
Conducts a variety of research activities for Trust Property programs, summarizes findings into reports and formal presentations and presents findings to management
Accesses available program data and analyzes key metrics on work activities and trends
Facilitates performance reporting for Trust Property Division
Acts as communications link between the Trust Property Director and other constituents
Answers internal and external inquiries for information about program
Completes national surveys and compiles information requested by other states
Composes and prepares correspondence for administrative signature
Ensures the program’s website and communication materials are current
Assists the administrative superior in analyzing program processes and researching relevant information to formulate and implement agency policies and procedures
Helps staff revise manuals to ensure they provide strong controls over property
Oversees the records management policy implementation for Trust Property
Schedules and observes the proper disposition and destruction of records
Maintains written control of materials received, routed, assigned, or disposed
Coordinates public records requests received and assists in communicating with requesters and fulfilling the requests timely and in accordance with rules
Stays current on changes related to public records and meetings
Assists Trust Property team in scheduling, planning, and preparing for outreach activities
Schedules holder training seminar by managing locations, invitee list, technical and logistical arrangements, presentation materials, feedback and follow-up with attendees
Coordinates partnerships with governmental agencies and public sector organizations to promote awareness of unclaimed property and estates
Helps prepare and implement public awareness campaigns and activities to promote unclaimed property compliance, unclaimed property claims and reports of intestate deaths
Supports the Trust Property outreach Coordinator as needed with press releases, interviews, public relations and advertising efforts
Develops presentation materials as directed by senior team members or management
Prepares content for state and national social media campaigns
Qualification
Required
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
An equivalent combination of education and experience
Preferred
Experience providing administrative support to a department or division
Experience maintaining calendars, scheduling appointments and meetings, and arranging travel in the work capacity of an administrative or executive assistant
Experience coding and processing invoices
Experience writing meeting summaries
Experience maintaining and organizing electronic and paper records
Ability to analyze information and prepare written summaries
Proficiency in Excel, Word, PowerPoint and Outlook
Experience handling sensitive or confidential information
Excellent attention to detail and accuracy
Ability to prioritize work, adapt, and make good decisions when faced with ambiguous situations
Benefits
Low employee premium share for medical, dental, vision, and basic employee life (1% or 5% employee share)
Robust paid leave package, such as vacation, personal business, holidays, sick leave, and floating day of leave
PERS retirement benefits
Support with training and development
Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
Optional benefits include optional life, short & long term disability, accidental death and dismemberment, Oregon Savings Growth Plan (deferred compensation plan), flexible spending accounts, long term care insurance, employee assistance program, and more!
Company
State of Oregon
Official LinkedIn page for the state of Oregon. Oregon is a state in the Pacific Northwest region of the United States.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.5M
Leadership Team
William Wise
Chief Executive Officer
Kate Nass
Chief Financial Officer
Recent News
2025-05-04
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