DLB Associates · 1 day ago
Design Admin, Contracts Process
United States
Full-time
Remote
Mid LevelDLB Associates is a premier engineering and consulting firm specializing in innovative solutions across various sectors. The Design Admin, Contracts Process serves as a liaison between Design Project Managers and the Contracts team, ensuring compliance with contract-related workflows and facilitating communication throughout the design project lifecycle.
Association
No H1B
Responsibilities
Act as the primary point of contact between Design Project Managers and the Contracts team for contract-related coordination
Guide Project Managers through established processes for initiating contract requests to the Contracts team
Ensure required information, documentation, and approvals are complete and accurate before submission to the Contracts team
Track contract progress and proactively communicate status updates, issues, and next steps to Project Managers
Support resolution of process-related questions by interpreting internal guidelines and escalating as appropriate
Ensure design projects comply with company standards for contract engagement, documentation, and timing
Coordinate amendments, renewals, and contract changes from a process and documentation perspective
Use the Contract Team’s existing tracking and filing workflows to generate contract-related data for internal reporting and visibility
Assist in managing client information portals and annual contract-related requirements as directed
Collaborate with the Contracts team to identify process gaps, recurring issues, or upstream risks related to project initiation
Support internal review workflows by ensuring contract inputs align with company policies and approved templates
Assist in dispute prevention by helping Project Managers understand contractual obligations, milestones, and constraints at a high level, without providing legal interpretation
Prepare documentation and summaries to support internal reviews or audits related to contract processes
Provide reporting to management on contract workflow status, bottlenecks, and compliance trends
Contribute to refinement of systems, tools, and templates used to manage department contract workflows
Provide guidance and informal training to Project Managers on best practices for engaging the Contracts team
Completion of assigned tasks and deliverables on time and on budget
Qualification
Required
Knowledge of administrative and clerical procedures, including document management and records control
Working knowledge of contract structures, terminology, and internal approval workflows
Understanding of compliance-driven processes in a professional services or consulting environment
Skilled in coordinating across teams and managing workflows involving multiple stakeholders
Skilled in organizing, tracking, and maintaining accurate project and contract documentation
Advanced skill in MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
Strong attention to detail and accuracy
Ability to manage multiple projects simultaneously while meeting deadlines
Ability to communicate effectively in both oral and written form with technical and non-technical audiences
Ability to maintain confidentiality and handle sensitive information appropriately
Ability to work successfully in a remote environment with strong organizational and communication skills
Ability to work independently and as part of a cross-functional team
Strong organizational and prioritization skills with the ability to adapt to changing business needs
Experience in a professional office administrative role or consulting services environment
Benefits
Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment
Company
DLB Associates
DLB Associates is an engineering consulting company - rendering and design for residential and commercial sectors.
Founded in 1980
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2025-12-16Acquired
Recent News
2025-12-30
2025-12-26
2025-12-18
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