State of Florida · 1 day ago
ADMINISTRATIVE ASSISTANT III - 79010538
Tallahassee, FL
Part-time
Onsite
Entry, Mid Level
2+ years expThe State of Florida is responsible for licensing over 503,000 professionals and is seeking an Administrative Assistant III. This role involves serving as the head administrative assistant to the Division Director and Deputy Director, managing communications, scheduling, and various administrative tasks.
Government Administration
No H1B
U.S. Citizen Only
Responsibilities
Coordinates communication and contact with Executive Directors and other board staff as it relates to the Division of Professions and the Department, which includes responses for the Governor, Secretary, and other department staff, ensuring that responses are prepared and completed in a timely manner
Serves as the division’s liaison for public records requests and ensures that requests are processed in a timely manner
Prepares purchase orders and processes invoices for payment for the Director’s office
Completes special projects, as assigned
Acts as the division’s continuity of operations plan (COOP) coordinator for the division. Maintains the master COOP and phone tree for the director’s office, board offices, Codes and Standards, and Bureau of Education and Testing
Maintains and updates training materials for division administrative assistants as well as onboarding for these new employees, ensuring processes are executed consistently within the board offices for P-cards, license verifications, purchase orders, and travel authorizations
Serves as the division’s contact for board member appointments. Maintains a database and weekly reports of board members for Professions
Performs other related duties, as assigned
Qualification
Required
Must have a high school diploma or equivalent education and two (2) years of work experience
Knowledge of Word, Excel, Outlook, GovQA, and MyFloridaMarketPlace
Ability to communicate effectively both written and oral
Ability to organize and prioritize duties
Knowledge of department policies, rules, and procedures (purchasing, public records, and correspondence.)
Preferred
Two or more years using Microsoft Office Suite
Experience with preparing travel authorizations and travel reimbursements
Experience with purchasing and MyFloridaMarketPlace
Benefits
State of Florida retirement package: 3% employee contribution required.
Nine annual paid holidays and one personal holiday
Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
Ability to earn up to 104 hours of paid sick leave annually.
The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
The State of Florida provides a $25,000 life insurance policy to eligible employees.
Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
Tax deferred medical and childcare reimbursement accounts are available.
Tuition waiver program to attend an approved State of Florida College or University
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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