Ballast · 6 hours ago
Administrator, Human Resources
San Francisco, CA, US
Full-time
Onsite
Mid Level
$60K/yr - $70K/yr
4+ years expBallast Investments is seeking an Administrator, Human Resources to support their rapidly growing team. The role involves executing confidential administrative tasks across multiple departments on behalf of the HR department, requiring excellent multitasking and organizational skills.
Real EstateReal Estate InvestmentResidential
Responsibilities
Act as the first point of contact for all employees as well as the external support staff
Provide follow up and exceptional tracking for necessary HR training companywide, including Workplace Violence Prevention, Harassment Prevention, and Safety trainings, job description updates, mid-year and year-end review facilitation, 60-day check-ins, goal follow ups, etc
Execute hiring processes including recruiter engagement, requisition creation and approval facilitation, candidate phone screenings, tracking referrals, and candidate correspondence on behalf of the firm
Coordinate and process pre-employment steps including background checks, new employment paperwork and other pre-employment requirements
Arrange and conduct onboarding orientations and action items following new hires first day virtually and in person
Assist in facilitating offboarding processes for terminated employees, including documentation, system updates, conduct exit interviews, and document storage
Draft and prepare Resident Manager Agreements for the Legal and HR teams review, execute signatures, document storage, frequent audits that reflect current data
Conduct frequent audits of systems in place and assist in managing staff whether they are full-time, part-time, outsourced, temp, or consultants
Maintain entity and organizational documents for multiple entities including tracking version history, key dates for filings, and completing and filing periodic reports
Prepare HR documents such as employment agreements, authorization forms, compliance audits, etc
Support the existing HR team in building out a library of standard operating procedures for the department to utilize in training, which also assists in documentation and consistency interdepartmentally
Provide direct support to the office manager, HR, Investor Relations, Executive Assistant, and Legal
Preserve data within HR databases and make updates as needed
Work on special projects as requested
Support daily requests/needs to keep the team running smoothly including FedEx drops, notary coordination for the executive team, and employee engagement event facilitation as requested
Qualification
Required
High school diploma required
At least 4 years of experience supporting high level teams in an administrative capacity (legal, property management, HR, etc.)
Fluency in English and Spanish is required
Proficiency with Outlook, Microsoft Teams, Excel, and PowerPoint required
Preferred
Monday.com, Lattice, ADP platform experience is a plus
Basic knowledge of HR functions and operations a plus
Fluency in Mandarin is a plus
Company
Ballast
Ballast is a vertically integrated real estate platform that invests in residential and mixed use properties.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ryan Brewer
Managing Principal, Co-Founder
Recent News
2025-11-12
The Business Journals
2024-04-10
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