JLL · 22 hours ago
Site Operations & MAC Coordinator
Bellevue, WA
Full-time
Onsite
Entry, Mid Level
$33.65/hr - $36.05/hr
2+ years expJLL empowers you to shape a brighter way. The Site Operations/MAC Coordinator provides comprehensive administrative and operational support while managing work orders and event coordination activities, serving as a key liaison to ensure smooth facility operations and successful project delivery.
CommercialReal Estate
No H1B
Responsibilities
Schedule vendor activities, manage work orders, maintain service records, support safety initiatives, and assist with budget development
Develop event scope and schedules, handle administrative tasks (minutes, agendas, reports), and manage project documentation on SharePoint sites
Process client requests, participate in planning meetings, initiate schedule reviews, communicate issues to leadership, and respond to routine inquiries
Coordinate vendor activities and inspections, track interactions, and facilitate meetings with stakeholders and vendors
Prepare operational and event status reports, track KPIs, support close-out activities, and maintain site procedures and manuals
Serve as liaison between clients, facility managers, vendors, and JLL leadership for both operational and event-related matters
Handle meeting coordination, document review and editing, action item tracking, and maintenance of project records across multiple platforms
Qualification
Required
2 years of experience in facilities coordination, operational support, relocation project management support, or similar role in a Corporate Real Estate environment
Strong organizational skills and attention to detail with ability to multi-task
Proficiency in Microsoft Office Suite, particularly Excel, Outlook, Google Workspace Apps, particularly Sheets, Mail, and other core applications
Excellent written and verbal communication skills
Ability to prioritize tasks, manage time effectively, and work both independently and as part of a team
Excellent understanding of customer service principles
Experience with CAD/CAFM technology with move management modules
Experience with CMMS technology to manage, schedule, and coordinate onsite work
Ability to work onsite full time with flexibility for travel between client locations
Detail-oriented with ability to prioritize and manage differing business needs
Self-motivated with ability to identify skill development opportunities and seek training
Flexibility with work hours and travel as needed
Talent for self-management and proactive problem-solving
Preferred
Bachelor's degree in related field(s) or related discipline(s)
Experience working with/on Event Coordination
Knowledge of construction or commercial real estate industry
Familiarity with architectural drawings and furniture/space planning concepts
Experience in facilities or property management environment
Understanding of health and safety practices in workplace settings
Strong interpersonal skills with ability to interact with executive level internal and external clients
Benefits
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
Company
JLL
We’re a leading professional services firm that specializes in real estate and investment management.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$1.59B2025-11-03Post Ipo Debt· $565.35M
2023-11-08Post Ipo Debt· $400M
2019-05-29Post Ipo Debt· $46.5M
Leadership Team
Christian Ulbrich
Global Chief Executive Officer
Jones Lang LaSalle
Global CEO, Capital Markets and Member
Recent News
2026-01-07
Morningstar.com
2025-12-29
Company data provided by crunchbase