Barnes, Pailhe & King Legal Search · 12 hours ago
Part Time - Legal Admin Support
San Francisco Bay Area
Part-time
Onsite
New Grad, Entry Level
$25/hr - $27/hrBarnes, Pailhe & King Legal Search is seeking a part-time Legal Admin Support to assist with the day-to-day operations of the office. The role involves providing administrative assistance to staff and clients, ensuring an organized and efficient work environment.
Staffing & Recruiting
Hiring Manager
Anna (DeVoto) Pailhe
Responsibilities
Provide coverage when the receptionist is unavailable, including breaks and lunches
Cover the reception desk from 4:00 p.m. to 5:30 p.m. after the receptionist departs
Assist with processing incoming and outgoing mail
Scan and route all client mail appropriately
Deliver daily mail, FedEx, and UPS packages to the post office or designated drop-off locations
Implement and maintain a new filing system, integrating Nutter systems
Prepare new client files and folders
File client documents daily and ensure all records remain current and accurate
Maintain library inventory and ensure materials are up to date
Communicate and coordinate with Boston library personnel as needed
Prepare and assemble litigation trial and deposition binders
Prepare and assemble estate planning binders
Assist attorneys, paralegals, and legal assistants with special projects
Support client disengagement procedures as requested
Assist the receptionist with maintaining supply room inventory and organization
Set up and clean up conference rooms for meetings
Assist with ordering food for meetings when necessary
Qualification
Required
Highly organized
Detail-oriented
Capable of managing multiple priorities effectively
Provide coverage when the receptionist is unavailable, including breaks and lunches
Cover the reception desk from 4:00 p.m. to 5:30 p.m. after the receptionist departs
Assist with processing incoming and outgoing mail
Scan and route all client mail appropriately
Deliver daily mail, FedEx, and UPS packages to the post office or designated drop-off locations
Implement and maintain a new filing system, integrating Nutter systems
Prepare new client files and folders
File client documents daily and ensure all records remain current and accurate
Maintain library inventory and ensure materials are up to date
Communicate and coordinate with Boston library personnel as needed
Prepare and assemble litigation trial and deposition binders
Prepare and assemble estate planning binders
Assist attorneys, paralegals, and legal assistants with special projects
Support client disengagement procedures as requested
Assist the receptionist with maintaining supply room inventory and organization
Set up and clean up conference rooms for meetings
Assist with ordering food for meetings when necessary
Company
Barnes, Pailhe & King Legal Search
Barnes, Pailhe and King Legal Search is an executive legal recruitment firm with a focus on providing top-notch services to both clients and candidates across the United States.
Founded in 2024
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase