OWN, Inc. · 6 hours ago
Project Coordinator
Rogers, AR
Full-time
Onsite
New Grad, Entry LevelOWN, Inc. is an engineering firm that believes in the power of employee-ownership. They are looking for a Project Coordinator to communicate and coordinate ongoing client projects by performing various clerical and administrative tasks.
Civil Engineering
Responsibilities
Deliver the OWN Experience every day by focusing on what drives our success—Clients, OWNers, Safety, Quality, and Financial Health
Assist with project financial tracking and reporting to ensure accuracy and timeliness
Support billing processes, including invoice creation, AR follow-up, and reconciliation
Maintain project information and data entry in accordance with OWN standards and SOPs
Create and organize project numbers, job folders, and shared drive directories
Update and maintain project information in Deltek, including mileage entries and financial data
Provide administrative support for project documentation, filing, and records management
Print, compile, and distribute plans, specifications, and other project documents
Prepare and track lien waivers, certificates of insurance (COIs), and related forms
Support the bid process, including invitations to bid (ITBs), plan room postings, and proposal coordination
Assist with contract preparation and execution
Coordinate funding documentation and assist with compliance tracking
Review submittals and maintain documentation in accordance with project requirements
Support permitting efforts, including preparation and submittal of permit applications
Assist with land disturbance, erosion control, and SWPPP documentation and coordination
Provide administrative and logistical support for project leaders on assigned projects
Communicate and coordinate with external project teams, consultants, and contractors
Support city, agency, and client communication to ensure smooth project coordination
Schedule and organize meetings, site visits, and project updates as needed
Prepare and assist with materials for client interviews, proposals, and Statements of Qualifications (SOQs)
Assist in the preparation, review, and delivery of proposals and marketing materials
Support project leaders in organizing, scheduling, and documenting project milestones
Maintain proactive communication with internal and external stakeholders to ensure project alignment
Other duties as assigned
Qualification
Required
High School Diploma or Equivalent
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite or related software
Excellent organizational skills and attention to detail
Able to handle multiple tasks and projects concurrently
Ability to work effectively in a team and thrive in a high-volume, deadline-driven work environment
Ability to work independently with little supervision
Capable of occasional travel to project sites, conferences, meetings, and other company locations
Valid driver's license and clean driving record
Ability to lift 25 pounds
Preferred
associates or bachelors degree preferred
Benefits
Community. Giving of time, treasures, and talents to fulfill personal passions and show up in your community.
Empowerment. Our employees are given full reign and the trust to make decisions in the best interest of their clients and teams.
Flexibility. The freedom to be a professional. The freedom to be a person.
ESOP. Our Employee Stock Ownership Plan (ESOP) is owned 100% by employees – equitably, a fact most employee-owned firms can’t claim.
Having fun. Laughing, jokes, high fives, celebrations – we take our work seriously but not ourselves.
Teamwork. A sense of belonging, learning from those around you, and feeling like you’re on the winning team.
Company
OWN, Inc.
OWN, Inc. is an engineering firm that unleashes the power of true, 100% employee ownership.
Founded in 1954
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Sterling Cramer
Chief Operating Officer
Jared Mellema
Talent Acquisition Partner
Company data provided by crunchbase