Coalition for the Homeless of Central Florida · 4 days ago
Capital Campaign Administrative Assistant
Orlando, FL
Full-time
Onsite
Entry Level
$23/hr - $23/hr
2+ years expCoalition for the Homeless of Central Florida is seeking a Capital Campaign Administrative Assistant to support their fundraising efforts. The role involves managing campaign logistics, organizing meetings, conducting donor research, and maintaining accurate records to foster donor engagement and ensure a successful capital campaign.
ChildrenHomeless ShelterMen'sWomen's
Responsibilities
Organize and manage meetings for the Campaign Cabinet/Steering Committee and sub-committees, including scheduling, securing locations, and managing logistics
Prepare and provide agendas, reports, and other meeting materials
Record minutes for each meeting, noting individual assignments for follow-up
Follow up with committee members to ensure timely completion of their assignments
Develop and maintain a monthly tracking system to present at Steering Committee meetings, highlighting deadlines
Create individual spreadsheet tabs for each committee member to track prospects for cultivation from their personal networks
Coordinate details for prospect cultivation meetings, including scheduling and logistics
Manage the calendar for the Director of Capital Campaign (DCC), scheduling meetings, lunches, coffees, and tours in collaboration with the Executive Assistant for the CEO when necessary
Work with hosts and the DCC to plan and manage awareness gatherings, including: Invitations (printing and mailing), RSVPs, and location logistics
Managing necessary collateral and other event materials
Conduct research and prioritize campaign prospects using tools such as iWave/Donor Search
Develop and maintain a prospect tracking system, recording all pertinent details
Document meeting and solicitation outcomes in Donor Perfect, noting next steps for each prospect
Maintain accurate records of campaign gifts in Excel and Donor Perfect to ensure up-to-date tracking
Prepare and present campaign reports for the Board Chair, CEO, and Director of Capital Campaign during Board and Steering Committee meetings
Implement a timely thank-you process, recording acknowledgments in Donor Perfect
Oversee the acknowledgment process, incorporating: Letters, handwritten thank-you cards, and phone calls, as determined by gift size and donor parameters
Assist in the planning and execution of recognition events, including groundbreaking ceremonies
Ensure accurate listing of campaign gifts in the Annual Report, contacting select donors to confirm their approval as per their signed gift pledge forms
Support the creation and distribution of campaign e-newsletters
Facilitate regular updates to the campaign website, ensuring all information is current and accurate
Assisting in the creation and production of marketing materials such as: Newsletters, Presentations, Event Invitations, Flyers, Website & Social Media Content, etc
Qualification
Required
Bachelor's degree in nonprofit management, communications, marketing, or a related field (equivalent experience considered)
Minimum of 2 years of experience in fundraising, development, or administrative support roles, preferably in a nonprofit organization
Knowledge of capital campaign processes and donor cultivation practices is a plus
Experience in prospect research (training provided) and event management is advantageous
Strong project management skills, with the ability to prioritize tasks and meet deadlines
Exceptional discretion and professionalism in handling confidential donor information
Analytical and problem-solving skills, particularly in organizing and reporting data
Proficiency in Microsoft Office Suite and familiarity with donor management systems (e.g., DonorPerfect)
Excellent interpersonal and written communication skills
A collaborative mindset, capable of working effectively with diverse teams and individuals
Adaptability and flexibility to thrive in a dynamic work environment
Company
Coalition for the Homeless of Central Florida
Coalition for the Homeless of Central Florida is providing shelters for homeless men, women, and children.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.34MKey Investors
TD Charitable FoundationSunshine Health
2024-05-14Grant· $0.15M
2024-02-20Grant· $0.01M
2022-03-08Grant· $0.17M
Leadership Team
Allison Krall
Chief Executive Officer
Mimi Coenen
Chief Operations Officer
Recent News
2025-03-20
Company data provided by crunchbase