Jewish National Fund - USA · 7 hours ago
Event Administrator, Northeast
Rockville Centre, NY
Full-time
Onsite
Entry Level
$45K/yr - $50K/yr
1+ years expJewish National Fund-USA is seeking an Event Administrator to support their fundraising and event efforts. This role combines administrative excellence with event planning skills to execute impactful donor events and provide high-level support to fundraising staff.
Association
Hiring Manager
Melissa Chalson Grau
Responsibilities
Collaborate with and provide administrative support to regional fundraisers and leadership, ensuring smooth day-to-day operations
Assist with planning and executing event operations and production timelines for events across the Northeast region — including donor receptions, board meetings, virtual events, and other in-person events
Schedule event-related meetings/calls, prepare materials, and distribute notes for all event assignments
Coordinate logistical aspects of events, including site selection, vendor coordination, supply shipments and event inventory management, communications, staffing, and travel-related arrangements as needed
Ensure events are executed within approved budgets, maintaining accurate expense records and working closely with internal teams to manage costs effectively
Manage and oversee end-to-end event registration processes, including report generating, RSVP tracking, name badge assembly, and guest communications
Work with our Israel Office Administration Manager to coordinate travel, itineraries, calendars and related documents for affiliate speakers
Maintain and manage donor records and tracking, ensuring data accuracy
Process and code event donations, pledges, and payments in a timely and accurate manner
Utilize all appropriate organizational tools, systems, processes, and procedures to ensure accuracy, efficiency, and alignment with internal standards
Assess and manage potential event risks, oversee vendor compliance, and deliver post-event evaluations to support continuous improvement
Support and operate on-site as lead on event assignments, including evenings and weekends on an as needed basis
Support special projects and perform other duties as assigned by the supervisor
Qualification
Required
BA/BS degree required
1+ years of experience in event planning or administrative support (nonprofit experience a plus) preferred
Excellent organizational, communication, and time management skills
Ability to multitask, problem-solve, and meet tight deadlines with flexibility
High energy, strong attention to detail, and a proactive, team-oriented attitude
Strong computer skills (Microsoft Office Suite, CRM/Salesforce preferred)
Available to work nights, weekends, and travel within the Northeast region on an as needed basis
Must have a valid US driver's license, personal car, and credit card (reimbursed expenses)
Ability to lift up to 25 lbs
Preferred
1+ years of experience in event planning or administrative support (nonprofit experience a plus) preferred
Strong computer skills (Microsoft Office Suite, CRM/Salesforce preferred)
Experience with virtual events (Zoom) and project management tools (e.g., Asana, Monday.com) preferred
Benefits
Days off for all work-prohibitive Jewish holidays, in addition to the secular US holidays
3pm close-of-business on Fridays
Top-notch healthcare (including dental and vision)
Parental Leave policy
Employer-paid life insurance
Employer-paid short and long-term disability
403(b) with generous 4.5% employer contribution
Opportunities to travel to Israel
Company
Jewish National Fund - USA
Unparalleled in the Jewish philanthropic world, Jewish National Fund-USA’s strategic vision has been, and always will be, to ensure a strong, secure, and prosperous future for the land and people of Israel.
201-500 employees
H1B Sponsorship
Jewish National Fund - USA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
2020 (1)
Funding
Current Stage
Growth StageTotal Funding
$0.25MKey Investors
Jim Joseph Foundation
2017-01-01Grant· $0.25M
Leadership Team
Russell Robinson
CEO
Recent News
2025-12-24
2025-10-31
Company data provided by crunchbase