Florida Gulf Coast University · 11 hours ago
Administrative Specialist II
Fort Myers, FL
Part-time
Onsite
Mid, Senior Level
6+ years expFlorida Gulf Coast University is seeking an Administrative Specialist II to support the Education Law Association (ELA). This role involves managing communications, events, and financial processes while ensuring excellent customer service and support for various administrative functions.
Higher Education
Responsibilities
Serves as primary liaison for ELA communications; drafts and distributes newsletters and policy updates
Provides advanced administrative support including calendar management, phone and email communication, visitor greeting, and resolving inquiries
Maintains organized records, electronic files, and procedural documentation
Supports HR functions, such as onboarding, employment searches, leave tracking, payroll certification, and timesheet auditing
Coordinates travel arrangements for staff, faculty, and guests
Prepares various written communications including memos, newsletters, and reports
Processes and reconciles financial transactions, maintain accounting records, manage purchasing, and assists with budget tracking and compliance
Manages social media and develops outreach campaigns; assists with ELA membership recruitment
Plans and coordinates events such as conferences, symposia, and policy briefings, handling logistics, registrations, and communications
Prepares agendas, minutes, and follow-up materials for meetings of ELA Executive Committee, ELA Board, and ELA standing committees
Oversees production and dissemination of publications, ensuring editorial consistency and promoting outputs through multiple channels
Maintains and updates ELA websites and digital content to enhance visibility and engagement
Collects and reports data for dashboards, grant reports, and strategic reviews; supports survey development and analysis
Provides operational support and strategic recommendations to leadership; attends and assists in ELA Board and Executive Committee meetings
May supervise and oversee student workers as assigned
Other job-related duties as assigned
Qualification
Required
This position requires a high school diploma and six years of full-time experience directly related to the job functions
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook) and accounting software
Any appropriate combination of relevant education, experience, and/or certifications may be considered
Preferred
Bachelor's Degree from an accredited institution in education, public policy, business administration, communications, or a related field
Experience in event planning, publication workflows, or outreach campaigns
Work experience in a higher education, non-profit, or policy-focused setting
Experience with QuickBooks, Ellucian Banner, Workday, Cognos, and Gulfline
Experience with website content management, social media platforms, and software design tools such as Canva and Adobe
Company
Florida Gulf Coast University
Florida Gulf Coast University is a school in Fort Myers.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jaffar Ali S.
Director & Co-Founder of Coding Academy
Lauren Leister
Deputy Athletics Director, Chief Operating Officer / SWA
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