Perella Weinberg · 7 hours ago
Facilities Coordinator
Houston, TX
Full-time
Hybrid
Senior Level
5+ years expPerella Weinberg is a company focused on providing exceptional operational support across multiple locations. The Facilities Coordinator is responsible for overseeing day-to-day operations, maintenance, and optimization of office facilities, ensuring a safe and functional environment for employees.
FinanceFinancial Services
Hiring Manager
Lauren Frey
Responsibilities
Oversee all aspects of building maintenance, repairs, and preventive maintenance programs across multiple locations
Manage relationships with building management, landlords, and external vendors to ensure timely resolution of facility issues
Coordinate and supervise all maintenance activities, including HVAC, electrical, plumbing, general building systems and furniture and appliances
Ensure compliance with all safety regulations, building codes, and company policies
Develop and manage workplace amenities programs that enhance employee experience and support company culture
Oversee hospitality services including reception areas, conference centers, kitchen and pantry services, and other shared spaces
Ensure all amenity spaces are well-maintained, properly stocked, and meet the needs of employees and visitors
Coordinate closely with Information technology to assure that all AV equipment in conference and hospitality spaces are maintained in good working order
Directly supervise and provide leadership to reception staff / conference center coordinators and housekeeping personnel in Houston, and support office managers in the Denver and Calgary regional offices
Establish performance standards and conduct regular check-in with stakeholders
Create and manage staff schedules to ensure appropriate coverage across all sites
Maintain working relationships, share best practices and seek problem solving advice from other members of the Corporate Services Team at other locations
Oversee the operation and scheduling of conference centers and meeting spaces across all locations
Ensure rooms are properly equipped with necessary technology, furnishings, and supplies
Coordinate catering services and special event setup as needed
Implement and manage room booking systems and protocols
Manage housekeeping operations to maintain clean, organized, and professional work environments
Develop cleaning schedules and quality standards for all locations
Coordinate waste management, recycling programs, and sustainability initiatives
Conduct regular inspections to ensure cleanliness standards are consistently met
Oversee reprographics operations including printing, copying, binding, and document management services
Manage equipment maintenance and vendor relationships for printing and mailing equipment
Implement cost-effective solutions for document production and distribution needs
Lead space planning initiatives to optimize office/workstation assignments and ensure efficient use of the workspace
Manage moves, adds, and changes (MAC) including seating assignments, department relocations, and office reconfigurations
Coordinate with stakeholders to understand space needs and develop solutions that support business objectives
Maintain accurate floor plans, seating charts, and space utilization data
Partner closely with Information Technology to coordinate infrastructure requirements, technology installations, and ensure seamless integration of facility and IT systems
Collaborate with Human Resources on onboarding, offboarding, workplace policies, and employee experience initiatives
Work with Marketing on maintaining brand standards in physical spaces, coordinating events, and managing visitor experiences
Serve as primary facility contact for all site executive assistants, providing support for executive needs and special requests
Working with the Global Head or Real Estate and Corporate Services, develop and manage facilities budgets across all three locations
Solicit and negotiate service contracts and manage vendor relationships for all facility services
Be accountable for all facility related expenses and identify cost-saving opportunities
Prepare regular reports on facility operations, expenses, and key performance metrics
Support the Global Head or Real Estate and Corporate Services in the planning and execution of any capital programs at the three locations and provide day to day oversight and problem solving for any capital projects at the Houston location
Develop and maintain emergency response plans and business continuity procedures
Coordinate safety drills and ensure compliance with OSHA and other regulatory requirements
Serve as primary point of contact for emergency situations affecting the Houston location and support the Office Managers in the Denver and Calgary regional locations in any emergency situation
Qualification
Required
Minimum 5-7 years of progressive facilities management experience, with at least 2-3 years managing multiple locations
Demonstrated experience supervising diverse teams including reception, housekeeping, and contract support staff
Strong leadership and people management abilities
Excellent project management and organizational skills
Outstanding communication and interpersonal skills with ability to collaborate effectively across all levels of the organization
Proficiency with facility management software, space planning tools, and Microsoft Office Suite
Strong problem-solving abilities and resourcefulness
Budget management and financial acumen
Customer service orientation with attention to detail
Must be able to work independently while maintaining routine contact with the Global Head of Real Estate and Corporate Services on day-to-day operations, events, and issues at all three locations
Ability to travel ~ 10% between multiple office locations
Flexibility to respond to facility emergencies outside of regular business hours
Valid driver's license is required
Ability to conduct frequent site walks and inspections
Occasional lifting of materials up to 25 pounds
Extended periods of standing, walking, and climbing stairs
Company
Perella Weinberg
Perella Weinberg is a privately-owned financial services firm that provides corporate advisory and asset management services.
501-1000 employees
Funding
Current Stage
Public CompanyTotal Funding
$185M2024-02-27Post Ipo Equity· $60M
2021-06-25Post Ipo Equity· $125M
2021-06-25IPO
Leadership Team
Alex Wilmot-Sitwell
Partner
Cory Boyle
Managing Director, Chief Accounting Officer
Recent News
MarketScreener
2025-11-08
Mergers & Acquisitions
2025-10-28
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