State of Florida · 1 day ago
FINANCIAL SERVICES MANAGER - 55012230
Tampa, FL
Contract
Onsite
Mid, Senior Level
$113K/yr - $146K/yrThe State of Florida's Department of Transportation is seeking a Financial Services Manager to oversee the Financial Services Office for District Seven. This role involves managing payroll, property, budget, and supervising the Financial Services Supervisor while ensuring compliance with financial regulations and processes.
Government Administration
No H1B
U.S. Citizen Only
Responsibilities
Supervises employees spending the majority of the time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work. Has the authority to effectively recommend the hiring, transferring, suspension, layoff, recalls, promotions, discharges, assignments, rewards, or disciplinary actions for subordinate employees. Plans and directs workloads, deadlines, work objectives and time utilization with subordinate staff. Provides direction and ensures that all subordinates receive training and instruction in methods and techniques necessary to safely perform their assigned tasks
Directs, plans, organizes, coordinates, and supervises the activities of the Financial Services staff
Oversees the processing of invoices for payment for goods and services acquired by a variety of procurement methods and authorized by law. Monitors the reimbursement of allowable travel expenditures in connection with official state business. Monitors the Consultant Invoice Transmittal System (CITS) as it pertains to payment of invoices and approval of contract documents. Monitors processing of automated invoice transactions in the Purchasing Card Module and the MyFloridaMarketPlace system
Oversees the preparation of the Legislative Budget Requests (LBRs) and the allocation of the district’s budget to the different cost centers. Coordinates with the District Work Program Office to ensure that budget amendments and allotment transfers are properly completed. Monitors and reviews operating budget and provides appropriate financial information for management decision. Acts as a liaison on budget related issues with Budget, Work Program, Human Resources, and Comptroller’s Office
Ensures that all employee payroll issues are resolved in a timely manner. Provides appropriate training and guidance on payroll matters to staff and employees. Acts as the primary contact with regards to policy, rules and regulations and processes. Resolves issues and implements recommendations resulting from Quality Assurance Reviews
Oversees the annual physical inventory process. Coordinates the submission of documentation and reports related to property. Oversees insurance coverage for equipment and buildings owned and leased
Consults with and advises management on relevant financial matters. Informs the district on potential impacts of new issues and/or changes in policy. Develops and provides requested information and reports for district management
Monitor contract status changes in the Contract Funds Management system (CFM) to ensure funds have received prior approval from Comptroller, and are properly established in CFM, and appropriate documentation is received to close-out contracts in CFM. Approves all district Florida Accounting Information Resource (FLAIR) users in the AARF (Automated Access Request Form) system. Manages the payment authorizations from cost centers, reviews proper approvals and segregation of duties as required by internal accounting control procedures
Administers training programs within Financial Services and prepares training programs for district employees as they relate to financial services functions, including accounting, budget, property, and travel. Reviews the operations of Employees’ Benefit Funds in the district to ensure that transactions are accurately reported and assets are adequately safeguarded. Performs periodic audits of Employee Benefit Funds. Performs reviews of district Employee Benefit Funds financial statements and transaction journals to ensure they are accurately and timely reported
Qualification
Required
Supervisory practices and principles
Conflict resolution
Administration of payroll, contracts, and invoices
Accounts payable system and payment processing
Legislative budget process
Microsoft Word and Excel
Identifying and documenting personnel performance or conduct deficiencies
Budget Management
Auditing
Supervise people effectively, determine work priorities, and assign work tasks
Lead a Team
Create and analyze individual and section performance measures
Analyze Transactions and reconcile accounting records
Create and maintain spreadsheets that track and graph data and produce professional quality reports
Communicate effectively orally and in writing
Follow oral and written instructions
Identify needs and develop and present effective training
Generate and recognize imaginative or creative solutions in work related situations
Remain calm and effective under pressure
Establish and maintain working relationships with customers
This is an emergency responder position and may be required to respond before, during and following emergency situations
Candidates must be United States (U.S.) citizens, or lawfully authorized alien workers, and must possess permanent work authorization for any U.S. employer. Visa sponsorship is not available
Benefits
Health insurance (over 90% employer paid)
$25,000 life insurance policy (100% employer paid)
Dental, vision and supplemental insurances
State of Florida retirement package
10 paid holidays a year
Generous vacation and sick leave
Career advancement opportunities
Tuition waiver for public college courses
A variety of training opportunities
Employee Assistance Program (EAP)
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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