Administrative Office of the Illinois Courts · 23 hours ago
Executive Assistant to the Chief Circuit Judge
Bloomington, IL
Full-time
Onsite
Entry, Mid Level
$51K/yr - $51K/yr
2+ years expThe Administrative Office of the Illinois Courts is seeking an Executive Assistant to support the Chief Circuit Judge in the 11th Judicial Circuit. The role involves performing secretarial and office management tasks to relieve the Chief Circuit Judge of administrative details, coordinating office support activities, and maintaining records and files.
Government Administration
Hiring Manager
Brandon Sneeden
Responsibilities
Coordinates office support activities and performs administrative assistant duties to judges and staff
Operates personal computer (i.e., word processing, spreadsheet, or database applications) to type correspondence involving matters of policy, meeting minutes, reports, tabulations, and other materials
Processes invoices and travel vouchers
Opens, dates, and sorts incoming mail; prepares appropriate correspondence
Maintains records, reports, and files including financial, personnel, and inventory
Coordinates and maintains office filing systems
Photocopies material, makes travel arrangements, orders supplies, schedules meetings, assists in preparation of seminars and conferences
Takes and transcribes dictation if required by position
Contacts public or private organizations to obtain information requested by supervisor; screens incoming calls and visitors
Maintains law library
Performs other duties as assigned
Qualification
Required
A minimum of two years office experience
Knowledge of secretarial and/or administrative assistant techniques
Education and training equivalent to an associate's degree in secretarial, science or a related area
Ability to use office machines such as copier, scanner, fax machine and dictation machine if required by position
Ability to make decisions on established policies/standards and detect deviations from established policies
Ability to work independently
Ability to organize work effectively and meet required deadlines and schedules
Ability to associate with employees and the public in a pleasant, courteous, and helpful manner
Ability to communicate in a clear, professional, and friendly voice via the telephone
Ability to respond to change productively
Benefits
Pension
Medical
Dental
Vision
Life insurance
Deferred compensation
Generous leave time
Company
Administrative Office of the Illinois Courts
The Administrative Office of the Illinois Courts (AOIC) was created pursuant to Article VI, Section 16 of the Illinois Constitution to assist the Supreme Court with its general administrative and supervisory authority over all Illinois courts.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase