AD Mortgage LLC ยท 15 hours ago
Onboarding Specialist
Troy, MI
Full-time
Onsite
Entry Level
1+ years expAD Mortgage LLC has been helping clients achieve their homeownership dreams for over 20 years, fostering a culture of collaboration and continuous growth. The Onboarding Specialist is responsible for delivering a smooth onboarding experience for new hires, ensuring compliance and alignment with company policies while partnering closely with various teams.
AccountingBankingCommercial LendingFinanceFinancial ServicesLendingPersonal Finance
Responsibilities
Coordinate and manage the end-to-end onboarding process for all new hires, from offer acceptance through completion of onboarding milestones
Serve as the primary point of contact for new hires, providing guidance, answering questions, and ensuring a positive first impression of the company
Prepare and distribute new hire paperwork, ensuring accuracy, completeness, and compliance with federal, state, and company requirements
Facilitate new hire orientation sessions, including company overview, policies, benefits, and culture
Partner with Hiring Managers to ensure onboarding timelines, training schedules, and role-specific requirements are clearly communicated and executed
Coordinate with IT, Facilities, and other internal teams to ensure system access, equipment, workspace, and credentials are ready prior to start date
Ensure accurate data entry and maintenance of employee records within HRIS and related systems
Support background checks, drug screenings, employment eligibility verification (I-9), and other pre-employment requirements
Track onboarding progress, follow up on outstanding items, and ensure timely completion of all onboarding tasks
Maintain onboarding checklists, templates, and documentation to ensure consistency and compliance
Continuously evaluate and improve onboarding processes based on feedback, metrics, and best practices
Support employee engagement initiatives during the onboarding period to promote retention and early success
Assist with audits, compliance reviews, and reporting related to onboarding and new hire documentation
Collaborate with HR team members on special projects, process improvements, and HR initiatives as assigned
Perform additional duties as assigned by HR leadership
Qualification
Required
Strong understanding of onboarding, HR operations, and employment compliance requirements
Excellent interpersonal and communication skills, with the ability to build rapport with new hires and internal stakeholders
Strong organizational skills and attention to detail, with the ability to manage multiple onboarding workflows simultaneously
Ability to handle sensitive and confidential information with discretion and professionalism
Strong time management skills and ability to meet deadlines in a fast-paced environment
Problem-solving mindset with the ability to proactively identify and resolve issues
Proficiency in Microsoft Word, Excel, Outlook, HRIS platforms, and electronic onboarding systems
Ability to work collaboratively across departments and adapt to changing priorities
1 to 2 years of experience in HR, onboarding, or related administrative roles required
Preferred
Bachelor's degree in Human Resources, Business Administration, or a related field preferred
Experience with HRIS systems and electronic onboarding platforms preferred
Knowledge of employment eligibility, new hire compliance, and onboarding best practices strongly preferred
Previous experience in a fast-paced or multi-location organization is a plus
Benefits
PTO/Sick Days
Comprehensive medical, dental, vision benefits
Paid volunteer hours
Life Insurance, Short-term Disability, and Long term Disability
Health Savings Account
401k
Paid training and career development
Healthy grab and go snacks
Career Growth: As part of a growing and evolving company, you will have ample opportunities to develop your career, take on new challenges, and make a significant impact.
Inclusive Culture: We are committed to fostering a diverse and inclusive workplace where all employees feel valued and empowered. We celebrate unique perspectives and believe diversity drives innovation.
Cutting-Edge Technology: Access state-of-the-art learning tools and technologies to enhance your own professional development and that of the entire organization.
Company
AD Mortgage LLC
AD Mortgage is proud to be the ๐๐จ๐ฉ ๐๐จ๐ง-๐๐ ๐๐๐ง๐๐๐ซ as verified by Scotsman Guide and a ๐
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201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Max Slyusarchuk
Chief Executive Officer
Recent News
2025-12-18
2025-08-05
Company data provided by crunchbase