Middlebury College · 23 hours ago
IT Operations Coordinator
Middlebury, VT
Full-time
Hybrid
Mid Level
$24.47/hr - $30.59/hr
3+ years expMiddlebury College is seeking an IT Operations Coordinator to support the Office of the CIO. The role involves project and process coordination, financial tracking, and administrative tasks to ensure efficient operations within the Information Technology Services organization.
EducationHigher EducationSecondary Education
Responsibilities
Operational Coordination: Assist in the coordination and monitoring of key operational processes, such as IT change management, project timelines, and annual budget planning cycles. Manage relationships with vendors and external service providers and facilitate the contract lifecycle
Financial Operations and Bookkeeping: Coordinate and track financial and business activities for the ITS department, including processing invoices, purchase orders, expense reports, and reconciling monthly budget reports. Assist with the procurement processes for the ITS department and ensure compliance with institutional purchasing policies
Administrative Support: Provide comprehensive, confidential administrative support to members of the Office of the CIO, including managing calendars, handling correspondence, preparing presentation materials, and organizing logistics for meetings and events
ITS Leadership Team Support: Coordinate various administrative activities for the ITS leadership team, including scheduling and preparing materials for director-level meetings and tracking follow-up actions and decisions
Departmental Liaison: Act as an administrative point of contact and liaison between the Office of the CIO, other campus departments, vendors, external partners, and key stakeholders
Document and Record Management: Maintain and organize confidential departmental financial records, budget control, and internal bookkeeping, including files, contracts, official records, and organizational documents, ensuring easy retrieval. Work with Middlebury's finance department to ensure proper allocation, financial reporting, and alignment with institutional policies
Other duties, as may be assigned from time to time
Qualification
Required
Bachelor's degree and/or demonstrated knowledge and practical experience with detailed bookkeeping and financial tracking, preferably within a non-profit, or private higher education setting
Minimum of three to five years of experience providing high-level, confidential administrative and executive support to a senior leader, preferably in a technology or academic setting
Understanding of the operational structures, organizational cycles, and unique financial or regulatory requirements of a private higher education institution
Exceptional organizational, time management, and scheduling skills, with demonstrated ability to manage competing priorities, projects, and calendars
Excellent verbal and written communication skills with the ability to interact professionally and effectively with all levels of staff, faculty, students, and external partners. Excellent critical thinking, analytical, and problem-solving skills
Advanced proficiency with common office software (e.g., Microsoft Office and/or Google Workspace), email, spreadsheets, and office productivity suites. Experience with financial systems/ERP software. Experience using databases, reporting tools and understanding outputs
Proven ability to handle sensitive and confidential information with discretion, integrity, and professionalism
Ability to work independently and as a part of a team but also self-motivated. Ability to bring a proactive approach to identifying potential administrative issues and developing effective solutions independently. Must have excellent communication, organizational, and interpersonal skills and the ability to juggle multiple tasks in a fast-paced environment
Benefits
Excellent compensation
Competitive health, dental, life, disability, generous retirement matching, and vision benefits
Generous time-away program - up to 34 days per year, increasing as the term of service lengthens
Robust educational assistance programs
MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events
Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center
Access to our Partner Inclusion Program that provides comprehensive support services to the spouses and partners of Middlebury employees
Company
Middlebury College
Middlebury College is a liberal arts institute that offers a range of academic studies and sports and athletics facilities to its students.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ian Baucom
President
Recent News
2025-11-03
2025-08-29
Company data provided by crunchbase