WorldStrides · 22 hours ago
Onsite Coordinator Manager
Vienna, VA
Full-time
Onsite
Mid Level
3+ years expWorldStrides is the global leader in educational travel and experiential learning, providing programs for over half a million students annually. The Onsite Coordinator Manager will oversee day-to-day operations, manage a team of coordinators, and ensure smooth communication and scheduling across departments.
EducationTransportationTravel
No H1B
Responsibilities
Serve as Product Delivery / Operations Manager of the On-Site Coordinator Department:
Manager of On-Site Coordinator Department in day-to-day operations
Oversee and manage office staff and part-time, seasonal employees
Assignment (stint) scheduling, confirmations, and entry into system
Facilitate annual training for new On Site Coordinators
Conduct weekly meetings March through May for all On Site Coordinators
Provide support to review, process and approve On-Site Coordinator per diem, expenses, and reimbursements as needed
Review and maintain departmental forms and reports paperwork as needed
Liaison between the Hotel and On-Site Coordinator Departments
Liaison between the Night Chaperone and On-Site Coordinator Departments
Function as a contributing member of the Product Delivery division through effective communication and assisting other staff members as needed
Additional duties as assigned by the Senior Director of Procurement
Maintain accurate and up-to-date documentation
Foster communication between On-Site Coordinators staff and other departments
Maintain knowledge and communication of company policies and procedures to serve as an effective member of the WorldStrides staff
Support company policies and management decision with professionalism and importance
Communicate changes quickly and effectively
Assist with the yearly updates to the On-Site Coordinator Handbook and OSC Associate Handbook
Maintain and update informational files on both the On-Site Coordinator Resource Information Center (OSCIR) website and Microsoft Teams
Seek out and participate in internal and external programs that facilitate personal and professional growth
Approve weekly submittal of work hours and time off
Annual self-performance appraisal submitted to the Senior Director
Qualification
Required
Four years bachelor's degree
three years' experience in office environment with an ability to manage multiple tasks
Proven strengths in organizational and interpersonal skills and attention to detail
Capability to schedule and position personnel, while simultaneously managing a team of 150+
Ability to work independently under pressure and to meet deadlines
Available to work in the Washington, D.C. area office and travel periodically
Strong verbal communications, with visual-proofing skills for documents
Computer skills to include, but not limited to, a clear understanding of Microsoft based systems. Practical experience with WORD, EXCEL, and ADOBE programs
Benefits
Excellent medical, dental, and vision coverage
Life, accidental death and dismemberment, accident, critical illness, and disability insurance
FSA healthcare
FSA dependent care
HSA with employer contribution
Generous 401k match
11 paid floating corporate holidays
1 paid volunteer day
Up to 25 PTO days to start – accrue up to 28 over 3 years
4 mental health days
5 bereavement days
Tuition reimbursement up to $5,250 annually
$1,000 towards professional certifications annually
Opportunities for paid and discounted travel
Flexible work schedule providing on-site, remote, and virtual office opportunities
Encouraged participation in our Employee Resource Groups and Diversity, Equity, & Inclusion council
Fitness Center and café onsite at select locations
Employee Assistance Program (EAP)
Paid Parental, Caregiver, and Disability leave
Team Member Discount Program
Company
WorldStrides
With nearly 50 years of experience, WorldStrides is the largest and most trusted accredited student travel organization in the U.S.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2017-11-09Private Equity
2016-02-11Acquired
1998-01-01Private Equity
Leadership Team
Kellie Goldstein
Chief Financial Officer & Chief People Officer
Mark Gallovic
Vice President, Strategic Partnerships, WorldStrides Higher Education
Recent News
GlobeNewswire News Room
2024-12-20
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