McGuireWoods LLP · 19 hours ago
Receptionist/ Conference Services Support Specialist
Washington, DC
Full-time
Onsite
Entry Level
2+ years expMcGuireWoods LLP is one of the world’s leading law firms, providing legal solutions to various clients since 1834. They are seeking a Conference Services Support Specialist to support activities in the firm's conference center, ensuring smooth operations and excellent client service.
ConsultingLegalProfessional Services
Responsibilities
Reception desk responsibilities, including but not limited to reserving conference rooms, answering and directing calls, greeting clients and visitors, assigning guest offices/team rooms to internal guests, act as a liaison between conference room support needs and IT support
Monitor scheduled meetings and events in the Conference Center to ensure rooms are prepared and operating in accordance with the Firm’s established standards
Complete inspections of conference rooms, team rooms, visiting attorney offices, and common areas; reports status to management
Help to coordinate food and beverage details and act as a liaison between clients and third-party catering; proactively input and update details in the room reservation software
Support the Operations team in monitoring kitchen equipment, inventory control, and day-to-day event operations (set-ups, refreshes, break-downs, etc.)
Disassemble and reassemble various types of conference room furniture and equipment using room diagrams and inputs from the Office Administrator and/or Conference Services Manager
Follow security protocol and procedures for visitors and vendors; maintains knowledge of emergency procedures and participates as part of the Building Evacuation Team
Communicate requests to the appropriate McGuireWoods or property management personnel in a timely manner, including, but not limited to building maintenance requests, information technology requests, conference room supply requests
Perform additional duties as directed
Qualification
Required
High school diploma or GED and 2 or more years of related experience in the hospitality industry, including event planning experience
Punctuality is essential in this role
Excellent written and verbal communication skills
Ability to work well and cohesively in a team environment
Ability to work non-traditional hours and/or overtime as required to meet the needs of the conference center
Professional appearance and demeanor appropriate to a corporate environment; self-starter and proactive
Ability to manage multiple tasks while setting appropriate priorities to achieve goals
Capacity to think critically and handle emergency situations, demonstrating sound judgment under pressure and accountability when collaborating with a team
Working knowledge of MS Office
Ability to learn firm-specific applications including conference room scheduling software, document management and other applications
Benefits
Hybrid remote option allowing flexibility and work-life balance
Company
McGuireWoods LLP
McGuireWoods, one of the world’s leading law firms, has earned the loyalty of its many longstanding clients with deep and broad legal experience; a passion for understanding their businesses and markets; innovative delivery of practical, business-minded solutions; and unmatched service.
1001-5000 employees
H1B Sponsorship
McGuireWoods LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (3)
2023 (1)
2021 (3)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Jeffrey Connor
Chief Operating Officer
Amber McGraw
Partner, Healthcare Department Chair
Recent News
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