Golden Gate Regional Center (GGRC) · 14 hours ago
Facilities Coordinator
San Rafael, CA
Full-time
Onsite
Mid Level
$42K/yr - $51K/yr
3+ years expGolden Gate Regional Center (GGRC) is hiring a Facilities Coordinator to support operations in their Marin office. The role involves managing facility processes, overseeing office organization, and ensuring smooth daily operations while handling various administrative tasks.
CommunitiesNon ProfitService Industry
Responsibilities
Responsible for general office needs and organization and facility maintenance needs. Including but not limited to mailroom-related functions, ordering office supplies, responding to daily staff requests, process deliveries, process vendor services, and front desk phone coverage. Communicate on-site facility or maintenance issues and services to staff
Oversee and maintain general office organization and cleanliness in all common areas, including conference rooms, public meeting rooms, breakrooms, and mailroom
Work with building engineering as needed
Oversee office vendors and janitorial teams
Work with Property management staff as needed
Research, request and review service or purchase bids
Process and confirm facility maintenance or service requests
Screen and handle workstation issues and repairs
Set-up and tear down conference rooms for events, meetings, and training
Assist Staff with Conference Room AV set-up as needed. Troubleshoot and process fixes as needed
Work with the property's Security vendor on building access
Collect, sort, and distribute incoming mail and packages
Assist with outgoing mail preparation/packaging, including FedEx or UPS mailings
Operate and maintain computerized mail machine to post outgoing mail
Post outgoing mail. Deliver posted mail to the post office box daily and in a timely manner
Handle and distribute deliveries and signature required delivery acceptance, including subpoenas and court documents in a timely manner
Serve as back-up to the front-desk/receptionists
Handle calls and visitors professionally and appropriately
Assist with booking conference rooms and public meeting rooms as needed
Request or order office supplies and staples as needed
Perform all receiving duties including coordination of deliveries and verification that goods received conform to GGRC Purchase Order requirements
Organize and maintain supply and storage areas
Process recycling and disposal of obsolete furniture, equipment, etc. in accordance with DGS regulations
Maintain copiers, printers, mail machines, scanners and other select equipment. Replace toner, refill printer paper, place service requests and supply orders as needed
Serve as contact person for all equipment maintenance and repairs
Participate in special projects and assist with additional duties or tasks, as assigned
Maintain office equipment and appliances, submit service requests as needed
Work with IT and Supervisors on new hire needs and seat assignments
Maintain and distribute Office Floor Plans
Assist with print and bulk copying projects and orders, including: Business Cards & Nameplates, GGRC Envelopes, Department Forms, GGRC Information Booklets, Brochures, and Flyers, etc
Qualification
Required
High School Certification
3-5 years of related experience in office administration, focusing on business operations and facility management
Must be available to work in-office Mondays through Fridays
Ability to develop standard business communications, using proper grammar, spelling and punctuation
Ability to convey complex information and ideas in a clear, concise, and professional manner
Ability to operate basic office equipment, including scanners, copiers, faxes, phones
Proficiency with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook®, Adobe or similar software applications
Comprehension of technical perspective of facilities/equipment
Sufficient manual strength and dexterity to handle mailroom and operation duties
Use of discretion and ability to maintain confidentiality
Dependable, reliable, and resourceful
Possess high attention to detail
Able to work independently and as a team
Ability to multi-task and prioritize
Ability to organize proficiently
Access to reliable transportation a plus
Preferred
Experience in multi-cultural settings and/or multi-lingual capacity
Benefits
Medical and Dental benefits with a generous employer contribution
Additional employer paid Life, Disability and Vision coverage
10% employer contribution to a 403(b) retirement account
13 vacation days
15 sick days
11 paid holidays
6 personal holidays
Up to 5 paid days for continuing education
Company
Golden Gate Regional Center (GGRC)
Golden Gate Regional Center is a state-funded nonprofit organization serving individuals with developmental disabilities in Marin, San Francisco and San Mateo counties.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase