Mindlance · 20 hours ago
Executive Assistant (Special Assistant to the Senior Vice President of Human Resources)
New York, NY
Contract
Onsite
Senior Level
$42/hr - $57/hr
5+ years expMindlance is a company seeking an Executive Assistant to the Senior Vice President of Human Resources. The role involves managing HR services, supporting project management initiatives, and improving operational processes within the Human Resources department.
Human Resources
Hiring Manager
Ritika Jain
Responsibilities
Ability to accurately create, edit, save and print documents using Microsoft Word and Excel
Knowledgeable in PowerPoint and Access
Works for Senior Level
Participates in developing, establishing, implementing and recommending policies, practices, methods and procedures and programs designed to improve operations within Human Resources, developing administrative controls and reporting systems, and the application of related techniques and methods
Conducts and participates in meetings as a representative the Senior Vice President of HR
Manages the agenda, attendance and materials for HR Council, Recruitment Council, and other major meetings and coordinates meeting participation, including Webex
Manages HR Governance agenda and materials, follow-up and facilitates meeting
Facilitates review and approval process of Managerial Annual Leave Buyout Requests by collaborating with SVP of HR and Payroll
Prepares and issues one-year anniversary messages to new employees
Assists with projects including but not limited to accretions, departmental reorganization, job description standardization, etc
Develops and consolidates report of annual HR accomplishments
Compiles and distributes information from/to Chief Human Resources Officers/HR Directors
Compiles and prepares for presentation metrics and project outcomes
Assigns access and provides administrative oversite of HR Confidential SharePoint
In the absence of the Senior Executive Secretary, coordinates coverage
Identifies and strategically works through process improvement initiatives with key stakeholders
Project Manager for major HR initiatives; tracks all initiatives and manages Project Tracker(s)
Support and communicates updates related to HR & Payroll Governance; HR Governance; etc
Ensures the timely completion of reports and all other requisite documentation
Participates in developing, establishing, implementing and recommending policies, practices, methods and procedures and programs designed to improve operations within the major Corporate functional areas developing administrative controls and reporting systems, and workflows
Participate in the ongoing development of standard work, visual management tools, assessment and development of best practices
Provide consultation to leadership to support improvement, change management, and problem solving
Tracks draft policies and procedures
Researches background for procedure development
Facilitates the authorization of policies and procedures with key stakeholders
Qualification
Required
Undergraduate degree in Business, HR or related field
5+ years in a similar role providing high level administrative and project management support to an executive, preferably within Human Resources or Organizational Development
Ability to accurately create, edit, save and print documents using Microsoft Word and Excel
Knowledgeable in PowerPoint and Access
Microsoft Office (Excel, Word, PowerPoint, Outlook, Visio)
Project Management
Preferred
JD, might not be practicing
Masters would be ideal
Advanced degree preferred
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
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2025-05-17
2025-04-14
Company data provided by crunchbase