Komatsu · 14 hours ago
Administrative Coordinator
Elko, NV
Full-time
Onsite
Entry Level
$35K/yr - $35K/yr
2+ years expKomatsu is a world leader in manufacturing construction, mining, forestry, and industrial heavy equipment. The Administrative Coordinator role involves providing support to all aspects of the business at the West Facility, including managing communications, organizing office supplies, and assisting the Payroll Team.
ConstructionIndustrialManufacturing
Responsibilities
To answer the calls of vendors, customers and employees and potential employees. Direct the callers to the correct person in a timely and professional manner
Meet and greet all persons visiting Komatsu. Sign in guests and supply them with the correct PPE to visit/tour our facility
Prepare all domestic and international mail and packages daily. Sort and distribute mail accordingly
Basic upkeep of the front desk area. Replenishing all necessary office supplies weekly
Inventory control and management of letter head, envelopes, coffee supply, etc
Distribute application for walk-in applicants
Assist Payroll Team
Make hotel reservations for management and field service crew
Fax, file and copy
Answer phone, greet visitors, maintain visitor log, and insure visitors have proper PPE when entering the shop. Create, maintain and organize vendor/safety files
Keep office/storeroom and lobby in a clean and organized fashion
Track the PXP Points, redemptions and Gift Cards
Check voice message and distribute to appropriate recipient. Answer all calls in a timely manner. Page and transfer as needed
Mail Check and send out mail daily. Sort and distribute mail to appropriate recipient
Open all invoices and give them to A/P and A/R
Create envelope and packing slip daily to go to Milwaukee mailroom Pack and create packing slip for any other items that need to be send out
Check packages in. Notify recipient of delivery
Make coffee periodically throughout the day. Keep counter wiped down and all supplies stocked next to coffee machine
Give applications to applicants. Review before they leave and make sure everything is filled out and signed
Enter applicant information into Applicant Tracking and file in Applicant Flow
Check machines for papers left out, route to appropriate employee. Complete meter readings and fax back. Keep all machines stocked with paper. Update mailboxes as new employees are hired or as employees leave Reconcile invoices on hold
Past Due/Expediting Report
Setting up new suppliers
Praxair includes consignment, gases and safety (West Shop)
Airgas safety and consumables
DUX
LeTourneau
Freight Bills
Corporate Spend Funnel Assist Payroll Team
Work continually in a safe and effective manner. Lead by example in safety matters
Promote positive morale
Research, follow up on tasks
Monitor and order office/lunchroom/restroom/and paper supplies
Check the fax machines periodically and give faxes to appropriate recipients. Keep fax machines stocked with paper. Assist other with faxing documents
Get with appropriate performance leader to make sure that the employee incompliance with Driver Files
Bullets for General Manager
PXP requests and process them through Warehouse (Wal-Mart, Cabela’s, etc) Reimbursements (Tools, boots and uniform)
Report Xerox usage
Attend Safety meetings provide recap to all others in group
Maintain local phone list
Help Safety Department with any projects
Track Safety Attendance Spreadsheet
Complete the process of the employee expense statements
Help with Holiday party/customer holiday gifts/holiday cards for customers and employees
Keep merchandise storage room organized
Laminate various projects as needed
Coordinate Hazard training for Safety Department
Assist with any projects that a supervisor/manager might need such as: Creating presentation folders: copying and binding to a presentation folder and laminating
Reserve rooms for our employees, cancel or extend their stay, primary person for contact Issue new car wash card to new hires
Other duties may be assigned
Qualification
Required
Knowledge or skills of the following: Office Equipment
Knowledge or skills of the following: Computer
Knowledge or skills of the following: Ten key
Knowledge or skills of the following: Phones
Knowledge or skills of the following: SAP
Knowledge of employee names and titles and building relationships with internal and external customers
The ability to multi-task
Being able to answer a multiple phone line counsel
Computer Programs, excel, work
Excellent customer service skills
Two years related experience
Company
Komatsu
Komatsu is a manufacturing company that specializes in the development of equipment for the construction industry.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hayden Akers
Partner Integration Manager
Masatoshi Ueno
Managing Director, office of CTO@Silicon Valley
Recent News
2024-11-07
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