S Phase · 17 hours ago
(Sr.) Pharmaceutical Meeting Coordinator - Supports West Coast Hours
United States
Full-time
Remote
Mid, Senior Level
3+ years expS Phase is a dynamic company seeking a (Sr.) Pharmaceutical Meeting Coordinator who is a proactive, resourceful thinker. The role involves partnering with clients to manage pharmaceutical speaker programs and coordinating all event logistics to ensure a seamless experience.
AnalyticsBrand MarketingBusiness Intelligence
Responsibilities
Partner with clients from kickoff to close-out, anticipating their needs and making each project shine
Lead seamless pharma speaker programs (live, virtual, hybrid), orchestrating every element for a standout experience
Coordinate all event details including venue, food, AV: bringing the magic in the details that makes events happen
Apply standard operating procedures and processes to ensure smooth, compliant execution, while welcoming team input to improve our playbook
Navigate company policies and industry guidelines with integrity, balancing creativity and compliance
Manage speaker travel logistics: booking flights, hotels, and ground transportation smoothly
Maintain sharp attention to data accuracy and protect information integrity
Handle budgets confidently with solid math skills to keep projects compliant and within budget
Communicate clearly: listening, writing, and connecting with clients, vendors, and teammates to keep everyone aligned
Be the glue that holds projects together: working fast, solving problems proactively, and fostering teamwork and celebration
Qualification
Required
at least 3 years of meeting or event planning experience
Bachelor's degree from four-year College or university
Three plus years of related experience and/or training
sharp attention to data accuracy and protect information integrity
solid math skills to keep projects compliant and within budget
clear communication skills: listening, writing, and connecting with clients, vendors, and teammates
Preferred
pharmaceutical/medical experience
Company
S Phase
S Phase offers educational solutions, brand strategy, business intelligence and data analytical services for biopharma companies.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase