Florida Atlantic University · 19 hours ago
Assistant Project Coordinator
Boca Raton
Full-time
Onsite
Entry Level
$62K/yr - $62K/yr
2+ years expFlorida Atlantic University is seeking a highly organized and detail-focused Assistant Project Coordinator for an on-campus role. The position involves supporting various projects, managing tasks, and ensuring effective communication with stakeholders to facilitate project coordination.
EducationHigher EducationUniversities
Responsibilities
Assist leadership with day-to-day operational coordination, department-level projects, meetings, and presentations by preparing materials, tracking progress, and assisting with timely execution
Assist with project-related activities at other campus locations when required, such as coordinating materials, supporting events, or facilitating communication
Tackle challenges with thoughtful, independent problem-solving. Resourcefulness and the ability to adapt to evolving priorities are essential for day-to-day success
Collect, compile, and summarize data using Wrike project management and CRM platforms. Prepare digital reports and dashboards that support decision-making
Maintain documentation such as staff rosters/phone trees, department training, update dashboards, and support follow-through on deliverables across multiple concurrent projects
Draft clear written communications, provide verbal updates, send team reminders, take meeting notes, and relay project statuses to stakeholders
Assist with training and onboarding logistics, schedule and support meetings, webinars, and events— including logistics, technical setup, follow-up, and coordination of supplies/materials needed for successful delivery
Use web conferencing and collaboration tools with confidence. Assist in developing training materials and/or provide informal training as needed
Work closely with internal staff and cross-functional teams to complete tasks, share information, and support broader departmental efforts
Support the administrative aspects of recruitment and onboarding in partnership with hiring managers and HR (e.g., scheduling interviews, organizing documentation, coordinating communications)
Take on additional tasks and projects aligned with evolving departmental priorities
Qualification
Required
Bachelor's degree from an accredited institution in an appropriate area of specialization or higher
Two years of experience
Preferred
At least two years of experience in project coordination, operations, or administrative support
Exceptional attention to detail and strong organizational skills
Clear, professional written and verbal communication
Ability to manage multiple tasks and deadlines with consistent follow-through
Strong problem-solving skills and adaptability in a fast-paced environment
High proficiency in Microsoft Office (Word, Outlook, PowerPoint, Excel)
Demonstrated customer service skills and a growth mindset
Benefits
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
Company
Florida Atlantic University
Florida Atlantic University is a private institution providing education for diverse disciplines and facilitating personalized learning.
5001-10000 employees
H1B Sponsorship
Florida Atlantic University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (27)
2024 (24)
2023 (19)
2022 (18)
2021 (13)
2020 (17)
Funding
Current Stage
Late StageTotal Funding
$30.74MKey Investors
Longer Tables FundThe Marcus FoundationNational Science Foundation
2025-06-26Grant
2024-12-03Grant· $6M
2024-01-18Grant· $2.6M
Leadership Team
Caroline Kane
Senior Associate Athletic Director / CFO, Business & Finance
Emily Festin
Executive Assistant To Chief Technology Officer at FAU & Software Coordinator
Recent News
2026-01-16
News-Medical.Net
2025-12-16
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2025-11-21
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