WA EVERGREEN INSULATION LLC · 13 hours ago
Operations & Administrative Coordinator
Tacoma, WA
Full-time
Onsite
Mid Level
$28/hr - $32/hr
3+ years expWA Evergreen Insulation LLC is a growing construction company seeking a highly organized Operations & Administrative Coordinator to manage day-to-day office operations. This role involves overseeing lead intake, billing and accounts receivable, and utility rebate processing, ensuring that projects and payments stay on track with minimal oversight.
Construction
Hiring Manager
Angel Castaneda
Responsibilities
Handle inbound phone calls and online lead portals
Route leads appropriately and ensure timely follow-up
Maintain accurate lead tracking and documentation
Prepare and send project invoices daily
Track all active projects and payment statuses
Follow up on past-due balances professionally and consistently
Maintain accurate billing records and reports
Process and track rebate applications (PSE, TPU, PUD, Cascade, and similar)
Ensure applications are submitted correctly and on time
Communicate with utilities regarding status updates and corrections
Maintain organized rebate documentation and tracking logs
Maintain internal tracking systems and spreadsheets
Identify inefficiencies and suggest process improvements
Coordinate with field supervisors and management as needed
Keep sensitive client and project information confidential
Qualification
Required
3+ years of experience in construction, trades, or operations administration
Strong background in billing, invoicing, or accounts receivable
Highly organized with excellent attention to detail
Comfortable managing multiple priorities independently
Confident communicator (phone, email, internal coordination)
Proficient with spreadsheets and basic office software
Preferred
Experience with utility rebates or compliance paperwork is a strong plus
Benefits
Stable, long-term role with room to grow
Direct impact on company operations and cash flow
Competitive hourly pay based on experience
Supportive leadership that values structure and accountability
Company
WA EVERGREEN INSULATION LLC
At Evergreen Insulation, we specialize in providing premium insulation solutions that drive energy efficiency and sustainability.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase