Viscadia · 6 hours ago
Brand & Events Coordinator
Arlington, VA
Full-time
Onsite
Entry Level
2+ years expViscadia is a life sciences consulting firm dedicated to empowering clients in the pharmaceutical, biotechnology, and med tech sectors. They are seeking a Brand & Events Coordinator to enhance their brand presence through the planning and execution of various marketing events, ensuring a seamless experience that aligns with Viscadia's standards.
AnalyticsBiotechnologyBusiness DevelopmentConsulting
Responsibilities
Assist with planning and executing tradeshows, webinars, hosted client events, roundtables, and internal experiences, supporting coordination from planning through post-event follow-up
Coordinate event logistics including timelines, vendor communication, travel needs, shipping, booth materials, registration, catering, and on-site support requirements
Help manage event timelines and deliverables to ensure materials, assets, signage, and resources are completed on schedule
Support the creation, organization, and maintenance of brand assets such as booth signage, presentations, printed collateral, backdrops, tabletop displays, videos, and gift kits
Manage swag sourcing, including researching options, negotiating costs with vendors, coordinating production timelines, tracking inventory, and ensuring promotional items reflect brand standards
Ensure brand consistency across all marketing activities by reviewing swag, copy, visuals, event materials, and digital assets to confirm alignment with Viscadia’s tone, design guidelines, and client expectations
Maintain Viscadia’s inventory of branded assets (booth displays, banners, signage, printed collateral, swag, and gifting supplies), ensuring items are organized, replenished, stored properly, and ready to deploy
Partner with marketing team members to integrate event dates into our social media, email, and broader campaign calendar
Support event promotion by drafting basic copy for email invites, event pages, confirmation communications, and social media posts
Assist Client Development with post-event lead follow-up by documenting leads, coordinating basic updates in HubSpot, and tracking follow-up activities
Maintain and update a running summary of event expenses to support vendor invoicing, cost tracking, budget reporting, and future event planning
Coordinate minor design or content updates for event assets through internal resources or external vendors, ensuring compliance with brand guidelines
Provide general marketing support for tasks that improve organization, maintain brand quality, and streamline execution across channels
Qualification
Required
2–3 years of experience in marketing, event coordination, brand support, or a related field; B2B experience is a plus
Experience supporting tasks in marketing tools such as HubSpot (e.g., uploading lists, tracking leads, or updating landing pages)
Strong organization and time management skills; able to handle multiple logistics details and deadlines simultaneously
Interest in event planning, brand experience, and marketing operations
Excellent communication and interpersonal skills for coordinating across vendors and internal stakeholders
Ability to track event expenses and support follow-up activities that improve planning and reporting
High attention to detail and accountability; comfortable managing multiple moving pieces with accuracy
Collaborative mindset with the confidence to take initiative and support the team where needed
Benefits
Your voice matters. You’ll have direct access to leadership and the ability to shape how we operate and show up in the market.
People First is real here. Our culture is grounded in empathy, genuine care, and shared success—and we believe a strong employee experience creates stronger client experiences.
We care about impact. We invest time, energy, and resources in supporting meaningful causes and improving our communities.
Quality of life matters. We’re intentional about creating a positive, supportive environment, especially in a high-performance industry.
Company
Viscadia
Viscadia provides custom forecast models for pharmaceutical and biotechnology companies.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Satish Kauta
Founder & CEO
Recent News
EIN Presswire
2025-03-03
2025-02-24
2025-02-17
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