State of Colorado · 2 hours ago
Administrator IV - Division of Regional Centers
Denver, CO
Full-time
Onsite
Senior Level
7+ years expThe State of Colorado is seeking an Administrator IV for the Division of Regional Centers (DRC), responsible for overseeing a service delivery system for individuals with intellectual and developmental disabilities. This role involves maximizing talent acquisition and retention, managing recruitment processes, and ensuring compliance with state and federal laws while providing support to DRC leadership and HR teams.
GovernmentNon Profit
No H1B
Responsibilities
Prepares or delegates the preparation of candidate packets for interviews for all DRC positions
Identifies strong applicants from a pool of candidates through collaboration with the HRBP and DRC teams
Tracks recruiting statistics and trends to determine potential options to mitigate staffing shortfalls
Coordinates interviews with designated DRC management lead or designee
Creates, curates, and maintains a compilation of interview questions, which include both behavioral and DRC operational based-focused questions
Understands and acts as a resource for knowledge regarding DRC programs and processes
As the lead in DRC hiring processes and guidelines for the Division, may participate on interview panels to assess interview performance and assist in making selection recommendations as needed
Contacts or delegates contact candidate references and communicate the reference’s comments to the hiring manager
Works in conjunction with subordinate staff who prepare relevant paperwork for both employee-requested and administrative transfers and demotions for management signature
Partners with and supports the activities of the appropriate HRM SME staff
Coordinates facility tours to provide candidates with a realistic understanding of the work environment and the work performed in the role
Tracking recruitment and retention data and identifying process issues, delay factors, and inefficiencies
Collaboratively develop solutions for improvement
Assists with program responsibilities in the areas of position descriptions (PD’s), candidate assessment, interview and selection, and onboarding
Creates and maintains robust tracking instruments to ensure the accuracy of information
Actively participates and/or designs methods to collect, synthesize, and interpret data for decision making by the DRC leadership staff in regard to the hiring process, to include development of position PD’s and manages the DRC PD library
Actively directs and coordinates all aspects of onboarding and tracking, and management of vacant positions throughout the life cycle of each vacant DRC position and communicates pertinent information to the HRBP
Proactively seeks and recommends methods that create a positive workplace environment with the goal of retention of DRC staff, working collaboratively with the HRM
Management relies on this position to assign work to team members, prioritize work activities to assure completion in the face of routine or shifting deadlines, analyze areas in which processes may create additional work, and with corresponding decisions to amend or change these processes to create efficiencies
This position is responsible for establishing annual and monthly work plans to accomplish assigned deliverables
This position oversees the work of staff initiating Personnel Action Forms (PAFs) in eClearance. Is expected to understand what PAF type is needed based on the action taken when directing the entry of PAFs
These changes include separations, abolishing and/or filling vacant positions, transfers, supervisor changes, new hires, tracking and processing PAFs for referral and signing bonuses, reclassifications, change funding, etc
Understands the various aspects eClearance processes and how to navigate the system to provide effective and timely tracking and management of all vacant DRC positions
Proactively develops data collection instruments, and independently determines or recommends what data to collect, implements the best method to collect and systematize the information
Determines the structure and algorithm for analysis, interprets the information, and prepares the analysis for presentation utilizing the optimal approach to assure understanding from the person receiving the information related to DRC positions and vacancies
Provide continuity and ensure effective communication and facilitation among the management, hiring managers, and candidates of the DRC organization through tracking and organizing of positions in the vacancy database, and judiciously communicating relevant information to pertinent stakeholders
Respond quickly to phone calls, emails, and meeting invitations
Designs processes to ensure effective and timely communication with candidates, DRC, and HRBP
Demonstrates interpersonal effectiveness in working with others through the practice of tactful, professional communication styles and methods
Writes policies and procedures as directed to document vacancy processes
Ensures the timely and accurate completion of all vacancy-related processes during each step of the eClearance process as soon as possible, and communicates potential delays or issues related to the vacancy status in eClearance to the DRC Director and the appropriate hiring manager to avoid issues and missed deadlines
Use discretion and creativity in managing complex factors within the various DRC facilities and work units’ structure to ensure a positive and effective solution in a dynamic and sometimes vague environmental landscape
Confers with and advises Management Team members on all personnel-related issues, including organization structure, succession planning, hiring, promotions and reallocations, pay rates, separations, ADA accommodations, investigations, etc
Acts as DRC human resource expert to ensure DRC compliance with state and federal laws and rules on personnel-related issues; advises management on salary issues such as hiring rates, promotional increases, equity issues, etc
Ensures that discretionary pay differentials meet appropriate criteria
Advises supervisors and Division Director through the progressive discipline and grievance processes
Participates in 6-10 meetings and writes meeting summaries
Responds to personnel-related questions from DRC management, employees and employee committee members
Research rules and/or consults with CDHS HR staff as needed to provide current, accurate information
Prepares/conducts staff training
Serves as DRC liaison with the Attorney General’s Office, CDHS Civil Rights Division, CDHS ADA Coordinator, C-SEAP, Benefits, etc
Provides guidance on Performance Management Plan (PMP) goals specifically as they relate to employee issues
Serves as the DRC HR policy expert with the CDHS HR office to facilitate all hiring, promotions, transfers, demotions, separations, ADA accommodations, investigations, workers' compensation claims, etc
Prepares all documentation needed by the CDHS HR office, including salary waiver requests, corrective and disciplinary action recommendations and narratives, discretionary pay differential recommendations and narratives, referrals, position descriptions, etc
Drafts/approves job announcements, recruitment strategies, and determines appropriate assessment process
Participates and/or conducts DRC interview panels, composes interview questions, completes reference checks, credentialing and privileging processes, reviews current and/or previous candidate personnel files, determines if candidate would be a good fit for DRC needs and provides summary and recommendation, requests background check and drug screen, writes salary waiver request for review by Appointing Authority; and makes job offer to selected candidate(s), notifies those not selected
Ensures all DRC positions have a current and accurate Position Description
Qualification
Required
Seven (7) years of relevant experience in an occupation related to the work assigned to this position
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to seven (7) years
Preferred
Relevant years of State service experience
Benefits
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center
Employee Wellness program
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Some positions may qualify for the Public Service Loan Forgiveness Program.
Company
State of Colorado
State of Colorado is a non profit organization.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Jeanni Stefanik
Chief Financial Officer
Alan Salazar
Chief Strategy Officer for Colorado Governor John Hickenlooper
Recent News
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