New York State Department of State · 1 day ago
Office Assistant 3 - Vacancy ID# 207974
Albany, NY
Full-time
Onsite
Entry, Mid Level
$57K/yr - $69K/yr
1+ years expNew York State Department of State is seeking an Office Assistant 3 to manage the Bureau of Administrative Services. The role involves supervising staff, overseeing mail and supply distribution, and ensuring compliance with postal regulations.
Government Administration
Responsibilities
Supervise staff engaged in the handling and distribution of mail and supplies
Oversee the receipt, sorting and distribution of mail and packages
Schedule work activities to ensure adequate coverage, orderly and timely handling and distribution of mail and supplies
Provide training to employees and explain any changes in procedures
Evaluate employee performance; discuss any work-related issues or deficiencies and corrective actions
Draft and revise procedures for the handling and distribution of mail and supplies
Review complaints and take appropriate action to resolve them
Correspond with local postal authorities and express mail service providers to resolve mailing issues
Ensure compliance with USPS mailing and regulations, maintain up-to-date information on postal rates and services
Oversee bulk mail insert and sort operations
Perform basic maintenance on mail processing equipment
Maintain records, develop and update postal expense tracking spreadsheets
Prepare periodic production and expense reports
Assist in preparing the annual postal budget
Prepare and update stock inventory; ensure stock is stored properly
Arrange for the transfer or records from agency premises and removal of obsolete records in accordance with agency policy regarding the destruction of records
Furniture assembly
Travel as needed to locations statewide
Operate a motor vehicle - valid NYS license required
Other duties as assigned
Qualification
Required
Strong supervisor experience
Prior mailroom experience
Mail postage machine experience
Experience maintaining large quantities of inventory
Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-12 or higher and otherwise eligible for transfer under Civil Service Law
Valid NYS license required
Company
New York State Department of State
One of the oldest and most diverse agencies in state government, works to make New York a more welcoming, equitable, and prosperous place for all who call it home.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase