Vituity · 1 day ago
Health Records Compliance Analyst - Remote - Nationwide
United States
Full-time
Remote
Entry Level
$19.63/hr - $24.04/hr
1+ years expVituity is dedicated to transforming healthcare through a collaborative culture that improves lives. They are seeking a Health Records Compliance Analyst to ensure compliance with record requests and analyze health records for accuracy and completeness.
Health CareMedical
Responsibilities
Ensures compliance with timelines and guidelines related to record requests, subpoenas, court orders, and other requests for information received in the department via U.S. mail and electronic database according to company policy and state or federal guidelines
Obtains, reviews, and analyzes records for completeness, identifying discrepancies or incomplete work and collaborating with business partners to correct deficiencies or escalation to Supervisor as needed
Completes quality assurance validation of completed record and requirements prior to release of health records through ChartSwap to external parties
Reviews and analyzes electronic patient records using multiple computer systems and resources for information in order to process, produce, and release a complete and accurate legal record set
Screens for release of any information requiring special authorization, such as mental health, chemical dependency, HIV status, or any other category of patient information requiring special procedures and handling
Completes analysis to validate that legal documents, subpoenas, correspondence, and authorizations are compliant with HIPAA with consistent accuracy and accountability
Processes subpoenas and dispositions, verifies and tracks payments, and consults with business partners that may represent the Custodian of Records at court proceedings as assigned
Maintains current knowledge related to various revenue cycle management programs and resources to review accounts and determine appropriate action to take based upon request
In collaboration with department leadership, continuously improves workflow processes, standardization, and related systems, including ChartSwap usability and efficiency, to enhance the overall program
Maintains current knowledge related to applicable statutes, regulations, guidelines, and standards necessary to perform job duties, including department policies and procedures
Assists leadership in maintaining reference materials, training materials, and approved templates and documents
Maintains a high level of accuracy and confidentiality
Serves as the primary point of contact to respond to incoming issues and questions via phone calls and emails from records requestors (e.g., attorneys, law offices, paralegals, and copy services) and internal partners
Communicates issues and provides solutions related to record management with internal stakeholders, coworkers, and customers
Communicates processing requirements, estimated time for completion, provider responsibilities, and other factors affecting the requests using strong, independent judgment, by telephone or in writing directly with internal or external customers, including attorneys and law firm employees
Identifies and resolves problems for internal and external parties and develops solutions and/or escalates as appropriate
Collaborates with cross-functional team members and stakeholders, including Support Services, Patient Services, RCM Billing, Legal, and other departments for health records analysis and management functions and programming
Acts as a steward by exhibiting sound, ethical standards and consistently promoting a compliant culture
Recommends training topics and materials for continuous personal and team performance
Leads and participates in Compliance projects and initiatives when requested
Participates in enterprise activities and industry meetings or conferences to help foster relationships with other departments, industry colleagues, and network amongst peers
Develops expertise and performs research in health information management, privacy, HIPAA or other compliance subjects and issues when requested
May be asked to travel for business purposes, not exceeding 5% of the time
Qualification
Required
High School Diploma or GED required
1-2 years of health information management, medical records, records management, medical billing, or coding experience required
Knowledge of HIPAA compliance laws required
Type a minimum of 35 wpm required
Proficiency in Microsoft O365 products and tools required
Ability to maintain a high level of confidentiality regarding patient information
Knowledge of federal and state HIPAA and related privacy, security, and compliance laws
Proficient in data entry functions
Ability to navigate the internet
Ability to work independently and within a team structure when necessary
Possess strong, independent problem-solving and critical thinking skills, organizational and interpersonal skills
Strong analytical skills and expert attention to detail
Knowledgeable of medical billing and coding processes, and medical terminology
Demonstrate excellent verbal and written communication skills, focused on strong customer service skills with ability to explain and firmly uphold compliant policies and procedures
Ability to meet regulatory-driven deadlines in a fast-paced environment
Must be able to effectively speak, read, and write English
Preferred
Previous experience in a medical office, records department, billing or coding department, or hospital setting
Second language abilities a plus
Benefits
Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP, travel assistance, and identify theft included
Wellness program
Purpose-driven culture focused on improving the lives of our patients, communities, and employees
Company
Vituity
Vituity is dedicated to bringing joy to the practice of medicine. As a nationwide, multispecialty partnership of top physicians
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Michael Harrington
Chief Executive Officer, Practice Management
Jeff Baldwin
CFO
Recent News
2025-11-12
2025-10-31
2025-10-23
Company data provided by crunchbase