Troutman Pepper Locke LLP · 5 hours ago
Office Coordinator
Dallas, TX
Full-time
Onsite
Entry Level
$60K/yr - $80K/yr
2+ years expTroutman Pepper Locke LLP is a firm committed to employee support and advancement while embracing inclusion and innovation. The Office Coordinator provides professional and administrative support for the assigned office, ensuring smooth day-to-day operations and assisting with various office services and events.
Law Practice
Responsibilities
As assigned and based on office location, welcome visitors in person or on the telephone and answer incoming calls, direct callers to appropriate personnel, greet visitors, and notify personnel of arrival of visitors
As assigned and based on office location, serve as first point of contact with the conference services and hospitality team for employees and all visitors
Understand and follow established office and security procedures for receiving visitors, packages, and Service of Process documents
Provide conference services support and cross train in all conference services areas
Assist with planning and execution (e.g., catering coordination and event setup) of internal office events including receptions, staff appreciation, Week of Service, social events, and on-site client meetings and events
Coordinate with Office Services, Records, and IT staff to ensure appropriate completion of tasks needing onsite assistance
As assigned and based on office location, provide support with office services, including mail, copying, scanning, binders, etc. in office locations where Epiq staff are not present
Assist with space allocation for visiting attorneys and meetings and provide local office information to visitors
Process office invoices, expense reports, and check requests in Chrome River
Assist with office-specific aspects of new hire onboarding, including greeting new hires, obtaining access badges, assuring parking arrangements, and reviewing local office information
Qualification
Required
Ability to adapt in a fast-paced, constantly changing environment
Excellent interpersonal skills and ability to work effectively with all levels of personnel, both internally and externally
Strong knowledge of Microsoft Office Suite, conference room booking software, EMS, and Chrome River
Superior customer service skills and problem-solving ability
Ability to multi-task, meet deadlines, and shift priorities quickly
Ability to work independently and in a team setting
Associate degree in business; or equivalent combination of training, education, and experience
Minimum of two (2) years of experience in office operations or related field
Company
Troutman Pepper Locke LLP
Troutman Pepper Locke LLP helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase